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Minutes

NCURA Region VI Business Meeting

November 1, 2005

Washington DC

Call to Order

Meeting was called to order by Gary Chaffins. He introduced the Region VI officers, the Regional Advisory Committee (RAC) members, and the following national officers and volunteers:

Chris Hansen (Secretary)

David Mayo (Board of Directors)

Peggy Lowry (Chair, Nominating and Leadership Development Committee)

Pam Webb (Nominating and Leadership Development Committee)

Scott Gudger (Chair, Neighborhood Program Committee and Chair, Departmental Administration Neighborhood Committee)

Approval of Minutes

Chris Hansen from UC Irvine moved to approve the minutes from the Spring, 2005 meeting. Joyce Freedman from University of California at San Francisco seconded the motion.

Approval of Treasurer's Report

Sue Camber, Region VI Secretary/Treasurer of the University of Washington gave the FY05 Treasurer's report through 9/30/05 . The report was made available to the membership in attendance . Income for 2005 through 9/30/05 was $2,225.95. The income was from investments and the FY 04 Regional Services Allocation.

Total 2005 expenses through 9/30/05 were $9,189.28 consisting of a payment for the hospitality suite for the November 2004 meeting, a regional travel award for the Spring 2005 meeting, and a deposit for the Spring 2006 regional meeting in Hawaii .

As a result, net income for 2005 through 9/30/05 is $<6,963.33> and the cash balance from FY03 brings the Cash Balance to $22,362.67. In addition, the mutual fund balance was $15,996.81 bringing the total assets to $38,359.48.

Pending changes to these assets include one correction of $1,069.24 to refund duplicate credit card charges for conference registration and a transfer of $4,536.96 to Region VII for the 2004 Spring Meeting. In addition, proceeds from the Region VI/VII 2005 Spring Meeting are not included in these figures and should result in approximately $10,000 in income to Region VI.

Dick Seligman from California Institute of Technology moved to approve the Treasurer's Report. Chris Hansen from UC Irvine seconded the motion.

National Meeting Report

As of meeting time, there are 231 registrants at the national meeting from Region VI. Of the 231, 85 are new members.

National Committee Reports

David Mayo/Board of Directors

Discussed a group that has been established to work with ERMA, a professional association of research administrators in Europe, to trade educational materials in order to assist each side of the Atlantic in understanding how the other does business.

David also described the Board of Directors, the positions and length of positions.

Pam Webb/Nominating and Leadership Development Committee

Explained that the Nominating and Leadership Development committee's role is to screen and develop a qualified slate of candidates for national offices. The committee is currently considering developing a mentoring program.

Regional Committee Reports

Regional Election Status (Sue Camber) – vote for regional officers and regional advisory committee on-line at the NCURA national site by November 7, 2005 . The Chair will announce winners of the election soon thereafter.

Regional Meeting Status (Ann Pollack) - Radisson Kuaui is now the Kuaui Beach Resort. Meeting starts Sunday, April 23 rd . Sunday morning and afternoon workshops will be offered. Sessions will be offered Monday, Tuesday, and Wednesday morning. Information will be posted on the web very soon. An outline of program has been developed. The hotel rate is $149+ per night plus taxes. Room rates will be honored 4 days before and 4 days after the event. Ideas for workshops or sessions can be directed to the program committee or any regional officer.

Travel Awards

Region VI will offer two $600 travel awards for Kuaui meeting. Nominations will be solicited. Notification about the process will be sent through the regional listserve. Members of the RAC will review and determine recipients of travel awards.

New Business

Administrative Restructuring

With a focus on recruiting and retaining NCURA members, a proposal was developed as a result of information and insights gained at the summer 2005 NCURA leadership convention. It was presented by Dan Nordquist from Washington State University , with support from Chris Hansen from UC Irvine. The proposal includes:

Membership – Developing a membership committee focused on encouraging and welcoming new members to Region VI

Volunteer – Developing a volunteer committee focused on developing a volunteer base for a variety of opportunities within the region

Regional leadership – Splitting the position of secretary/treasurer into two positions, one secretary and one treasurer. This would require a vote because it changes the by-laws. The concept will be presented to the membership for a vote soon.

Outstanding achievement award

A recommendation was made by a member that we find the documentation on outstanding achievement awards and activate that process. Dan Nordquist mentioned that guidelines were drafted for three awards. Gary Chaffins will form a committee to look at these awards and how we can actively use/promote them. Pam Webb volunteered participate.

Motion to Adjourn

Dick Seligman from California Institute of Technology moved to adjourn the meeting. Dan Nordquist from Washington State University seconded the motion.

2005 Spring Business Meeting Minutes

Minutes

NCURA Region VI Spring Business Meeting

April 19, 2005

Chandler, AZ

NCURA President Jerry Fife

  • More than 5000 members and growing. 631 of the members are from Region VI.
  • Our challenge and focus is on collegiality and sharing with our colleagues in a large and growing group
  • Focus on training and guidance provided by NCURA
  • Discussed volunteer opportunities
  • Strategic Plan, always looking 3-5 years out and set out new goals
  • NCURA has task force looking at possibility of having peer reviews of sponsored programs offices
  • June leadership summit to bring together national and regional leadership (3 members from each region)
  • Leadership Development Institute – allows NCURA to identify and bring new leadership into the organization
  • Shared video to encourage NCURA awards

Call to Order

Meeting was called to order by Gary Chaffins (NCURA Region VI President) from the University of Oregon . He introduced officers and Regional Advisory Committee (RAC).

Approval of Minutes

Chris Hansen from UC Irvine moved to approve the minutes from the November, 2004 meeting. Dan Nordquist from Washington State University seconded the motion.

Approval of Treasurer's Report

Sue Camber, Region VI Secretary/Treasurer of the University of Washington gave the FY04 treasurer's report through 12/31/04 . The report was prepared by past Secretary/Treasurer Cindy Lopez of California State University , Monterey Bay . The report was made available to the membership in attendance . Income for 2004 was $104,320.50; $101,199.97 was income from the Region VI/VII Spring 2004 meeting; $331.59 from Interest; and $2,788.94 in other income, primarily from the FY03 regional allocation.

Total expenses to date for the Region VI/VII Spring 2004 meeting were $79,508.18. The 2003 National Meeting expenses were $95.18, the 2004 National Meeting expenses were $495.61 and the remaining expenses were bank fees for $435.71, which brings expenses to a total of $80,534.68.

Therefore, net Income for 2004 is $23,785.82 and the cash balance from FY03 brings the Cash Balance to $29,326. In addition, the mutual fund balance was $15,647.37 bringing the total assets to $44,973.37.

Pending reductions to these assets include one correction (additional expense) of $1,069.24 to refund duplicate credit card charges for conference registration and the transfer of $4,536.96 to Region VII for the 2004 Spring Meeting. When posted, these transactions will bring assets down to $39,367.17

Georgette Sakumoto from University of Hawaii moved to approve the Treasurer's Report. Bruce Morgan from UC Irvine seconded the motion.

Spring Meeting Report

As of this morning, there are 207 attendees to this meeting (in Chandler , AZ ). The split between Region VI & VII is approximately even.

National Committee Reports

National Program Committee (Georgette Sakumoto) - currently finalizing sessions for the November 2005 meeting. The committee will attempt to have the preliminary agenda on the web in May.

Regional Committee Reports

A nominating committee will begin forming soon for Chair-Elect, Secretary Treasurer- Elect and RAC member. The goal is to have positions in place by July.

Ann Pollack from UCLA reported that the regional meeting in 2006 will be in Hawaii . With much help from Georgette Sakumoto, they are receiving responses from hotels to an RFP. The Big Island , Maui and Kauai are being considered. Airfares and hotel prices are being considered. This topic will be discussed at a RAC meeting on Wednesday afternoon. Tentative dates are 4/23 through 4/26. There will be a call for volunteers to help with the meeting in Hawaii .

New Business

Will we give Helen Carrier awards? This will be discussed by the RAC on Wednesday afternoon.

Old Business

None

Motion to Adjourn

Dan Nordquist from Washington State University moved to adjourn. Chris Hansen from UC Irvine seconded the motion.

2004 Fall Business Meeting Minutes

Minutes

NCURA Region VI Fall Business Meeting

November 2, 2004

Washington , DC

 

Call to Order and Welcome

The Chair, David Mayo, California Institute of Technology, called the Region VI business meeting to order. There were approximately 80 members of Region VI present at the meeting.

Approval of Minutes

Members were asked to review the minutes from the Region VI Spring meeting in San Francisco dated April 20, 2004 . Pamela Webb, Stanford University , moved to approve the minutes; Pat Hawk, Oregon State University , seconded; motion approved.

Treasurer's Report

Cindy Lopez, Region VI Secretary/Treasurer of California State University , Monterey Bay gave the FY04 treasurer's report through 9/30/04 . The report was made available to the membership in attendance. Income to date was $103,046.83; $100,215.73 was income from the Region VI/VII Spring 2004 Meeting; $142.76 from Interest and $2,688.34 from FY03 carryover. The final expenses, national office corrections and revenue transfers to Region VII for the spring meeting are being finalized.

Total expenses to date for the Region VI/VII Spring 2004 meeting were $79,213.18. The 2003 National Meeting expenses were $95.18 and the remaining expenses were bank fees for $145.06, which brings a total of $79,453.42 in expenses.

Therefore, net Income thru 9/30/04 is $23,593.41 and the cash balance from FY03 brings the Cash Balance to date to $29,133.59. In addition, the Mutual Fund balance was $15,354.80 bringing the total assets to $44,488.39. Motion was called to approve the report, motion was seconded and approved.

Regional Elections

David Mayo congratulated the newly elected Region VI officials. A handout was given to members that outlined all Region VI elected officials and the regional meeting locations.

The four elected positions which start 1/1/05 include:

-Chair-elect: Ann Pollack, UC Los Angeles

-Secretary/Treasurer-elect: Katherine Ho, UC San Francisco

-Regional Advisory Committee member: Bruce Morgan, UC, Irvine

-NCURA Board of Directors member from Region VI: David Mayo, California Institute of Technology

David thanked the nominating committee: Richard Seligman-California Institute of Technology, Dan Nordquist-Washington State University , and Cora Diaz-UC Santa Barbara.

Regional Spring Meeting – April 2005

David Mayo announced the upcoming 2005 regional VI/VII spring meeting to be held at the San Marcos Resort in Chandler Arizona . David introduced Region VI Chair-elect and Head of the Spring 2005 Program Committee, Gary Chaffins-University of Oregon , to discuss the spring meeting.

The location is 15 miles from Phoenix and volunteers are needed for the many programmatic tasks. There are many new members to NCURA who will need the support of the regional meetings for their professional development since the costs is much less to the institutions than the national meeting.

Nominating & Leadership Development Committee

Dan Nordquist-Washington State University , the Region VI member to the national Nominating & Leadership Development Committee gave a brief review.

Peggy Lowry-Oregon State University is the Chair of the committee. To improve communication, a leadership convention is being discussed to fill the gap between the regional and national officials. The Chair will nominate three members from each region. Please think about names of people to nominate.

The NCURA 2004 Catherine Core travel award recipients included Adrienne Lee-University of Hawaii .

The 2005 class for the Leader Development Institute was selected. This is a one-year program to help cultivate and grow the NCURA leaders of tomorrow. Each selected participant receives an advisor/mentor and classes are held virtually and in person. Call for 2006 class participants is in March, 2005.

Report from Member of the Board

Region VI Board representative Pat Hawk-Oregon State University and Georgette Sakumoto-University of Hawaii , Member at Large gave an update. Pat acknowledged the very active Region VI members and their many contributions to NCURA.

-Strategic Plan – challenges with growth of members and how to keep them involved and interested. Increase professional development programs. Increase member involvement and identify new potential volunteers.

Report from the Professional Development Committee

Vincent, “Bo” Bogdanski, University of Utah , from Region VII gave a brief report from the last meeting on 10/30/04 .

- Price Waterhouse is interested in sponsoring and having NCURA assist with workshops on export control;

-Looking into accreditation by IACET for professional development programs;

-Evaluation of NCURA programs continues;

-Updating IP micrograph;

-Agenda for the 2005Video Workshops will be released soon and will probably include: Sponsored Programs Financial Management, International agreements, Principles of federal research, and Best Practices,

-Upcoming online Training may include: Export Controls, NIH, Policy update, What to sign/not sign . The online Subcontracting course was a well received topic and method.

Regional Travel Awards

David gave an update on regional travel awards. Issuing travel awards is a choice for each region. The region did not have the funds available to issue awards the last two years but will have for 2005. The RAC met and discussed two types of awards: A lesser award amount for attendance at a regional conference and more for the national conference. The funds are intended for people that were never able to attend a conference before.

Helen Carrier Award

Stay tuned for more information regarding the Helen Carrier competition. These funds are to assist with local regional training and information seminars.

New Business

David appointed the 2005 Chair-elect, Ann Pollack head of the 2006 logistics for the spring regional meeting in Hawaii .

Meeting Adjourned

David called for a motion to adjourn the meeting. The motion passed at 2:46pm .

Prepared by Cindy Lopez

Region VI Secretary/Treasurer

11/3/04

2004 Spring Business Meeting Minutes

Minutes

NCURA Region VI Spring Business Meeting

April 20, 2004

San Francisco , CA

Call to Order and Welcome

The Chair, David Mayo, California Institute of Technology, called the Region VI business meeting to order. There were approximately 150 members of Region VI present at the meeting.

 

Region VII Chair, Denise Wallen, University of New Mexico , presented gift bags to each of the Region VI members that contributed to the Region VII program committee for the spring meeting. The program committee members from Region VI included: Tom LeBlanc, CSU Chico; Dan Nordquist, Washington State University; Georgette Sakumoto, University of Hawaii; Steve Shapiro, University of Oregon and Geri Walker, Western Washington University.

 

Approval of Minutes

Members were asked to review the minutes from the Region VI Fall meeting in Washington D.C. dated November 3, 2003. Georgette Sakumoto, University of Hawaii , moved to approve the minutes. Motion approved.

 

Treasurer’s Report

Cindy Lopez, Region VI Secretary/Treasurer of California State University , Monterey Bay gave the FY03 end of year treasurer’s report from the previous Secretary/Treasurer, Geri Walker of Western Washington University . The report was made available to the membership in attendance. Total income for FY03 was $4,752.19. Revenue was from Regional Meetings, Interest Income and the balance of FY02 allocation. Total expenses for FY03 was $862.02, which included regional meeting, annual meeting, regional committee, travel award and fee expenses. Therefore, the net activity for the year was $3,890.17. The beginning balance at 1/1/03 was $1,650.01 so the final ending balance at 12/31/03 was $5,540.18.

 

The Region VI/VII Hospitality Suite bill during the 2003 National Meeting was $4,852.56. The amount was split 75% Region VI ($3,639.42) and 25% Region VII ($1,213.14).

 

Regional Elections

David Mayo discussed the election process. A 3-person nominating committee shall be appointed to select candidates but self-nominations are also accepted. The four open positions include:

  • Chair-elect
  • Secretary/Treasurer-elect
  • Regional Advisory Committee member
  • NCURA Board of Directors member from Region VI

Polls will be open fro 30 days via the on-line secure voting process provided by the national office.

 

National Meeting - November 2003

David Mayo discussed the upcoming national meeting in November. There will be a “Main Street USA” storefront competition between the regions. David is open to suggestions and volunteers to assist with this task.

 

2005 Program Committee

David Mayo discussed the Spring 2005 Region VI/VII region meeting. The meeting will be held in Region VII, the location will be finalized soon. David Mayo has appointed Gary Chaffins, University of Oregon and Region VI Chair-elect head of the Region VI Program Committee. Gary will be requesting volunteers to assist with the program committee

 

Nominating & Leadership Development Committee

Dan Nordquist, Washington State University , the Region VI member to the national Nominating & Leadership Development Committee gave a brief review. The committee reviews all applications for the Leadership Development Institute. The Committee selected the first recipient of the Joseph F. Carrabino Award, Jean Feldman from the National Science Foundation.

 

Report from Member of the Board

Elected member, Pat Hawk was not in attendance so Georgette Sakumoto, University of Hawaii and Member at Large gave an update. The Board met in January and discussed the following issues.

  • Strategic Plan – challenges with growth of members and how to keep them involved and interested. Increase professional development programs. Increase member involvement and identify new potential volunteers.
  • National office is adding a staff position to assist regions.
  • National office will be sending a survey to members to help identify priorities.
  • The Neighborhood Program Committee will report to the Professional Development Committee and function as a subcommittee instead of reporting directly to the Board.

 

Report from the Professional Development Committee

Vincent, “Bo” Bodanski, University of Utah , from Region VII gave a brief report.

  • A beta-tested web based contracting course is in creation.
  • The web cast of clinical trials training is complete
  • “Pitfalls in Post-award” training is coming soon
  • Discussing a one-day form for senior leaders
  • Discussing a federal/university exchange program with Geoff Grant from NSF
  • Discussing evaluating NCURA program to fulfill member requirements
  • Next meeting is in June and please contact the Region VI representatives: Tom LeBlanc, CSU Chico or Kim Moreland, Fred Hutchinson Cancer Research Center with any comments or suggestions.

 

NCURA President’s report

NCURA’s President, Patrick Fitzgerald, made a brief presentation welcoming Region VI members and giving some updates at the national level.

NCURA now has 4005 members, 5 years ago we had 3000 members. It is NCURA’s 50 th anniversary in 4 years. To look at how NCURA can best cope with the rapid growth, a

 

Strategic Future Task Force was recently created and headed by NCURA’s past president, Bob Wheadon, Syracuse University .

 

One of the challenges that NCURA is facing is how to support programs and maintain the high quality. This is especially challenging with the disturbing trend that the new member growth is not consistent with the volunteer involvement. There will be an article in the upcoming newsletter that asks members to step-up to the plate and volunteer. This is critical to support the new programs and growth. There are many different ways to be active NCURA members and not all take a large amount of time.

 

Other Issues/Announcements

David made general announcements: Wednesday morning breakfast will be split between the two floors. The exact same items will be served on both floors.

 

Registration was much greater than anticipated for the spring meeting. We were hoping for 150 attendees and we had almost 300 registrants.

 

David gave a tutorial on how to use ‘blinky’ gift pens. He demonstrated how to install the batteries and how to get the different colors flashing on the pen. If interested in purchasing pens or other flashing items, please go to http://www.flashingblinkylights.com .

 

Upcoming spring regional meetings: 2005 spring meeting will be within Region VII, either Salt Lake City area or Arizona . 2006 spring meeting will be held in Hawaii , as it is every 4th year. Georgette Sakumoto, University of Hawaii , discussed the preliminary findings for the 2006 meeting. Since the last Hawaii meeting was held on the Big Island , she is looking at Maui or Kauai but the room rates are much higher than the Big Island .

 

A question from an Alaska representative asked why we weren’t having a spring meeting in Alaska . David commented that spring is a good time to go to Alaska .

 

Steve Shapiro, University of Oregon , announced that there would be a Roundtable in the Board Room on the 2nd Floor to discuss IT issues. IT representatives at the regional meeting are the people with the SF stickers on their labels.

 

Meeting Adjourned

David called for a motion to adjourn the meeting. Umar Hassan, University of Nevada made the motion. Geri Walker seconded the motion. The motion passed.

 

Prepared by Cindy Lopez Region VI Secretary/Treasurer

NCURA Region VI 2004 Spring Business Meeting Minutes

2003 Fall Business Meeting Minutes

NCURA Region VI Fall Business Meeting

November 3, 2003

Washington , DC

 

Call to Order and Welcome

The Region VI business meeting was called to order by the Chair, Terry Manns, Cal State Sacramento. There were approximately 100 members of Region VI present at the meeting. Terry acknowledged the first-time attendees/new members, the members of the Regional Advisory Committee (RAC), the past chairs of Region VI, members of Region VI holding positions on the National Board and other National Committees, the recent graduates of the Leadership Development Institute (Tom Le Blanc, Joe Bezzerra, and Lilly Ryans-Culclager), and the members who served as mentors in the LDI.

Approval of Minutes

Geri Walker, current regional Secretary/Treasurer, Western Washington University , asked the members present to review the minutes from the Region VI Spring meeting in Denver , Colorado , on April 8, 2003. David Mayo, Cal Tech, moved to approve the minutes. Pamela Web, Stanford University , seconded the motion. The motion passed.

Approval of Treasurers Report

Geri Walker gave the treasurer's report. There is currently a total of $17,312.76 ($2,462.52 in a money market account and $14,850.24 in investment accounts). The profit for the 2003 Spring meeting has not yet been transferred from Region VII, but the Region VI share is expected to be around $3,200. There was a loss of $142.78 on the Spring 2003 regional meeting in Kona , Hawaii . Geri asked for a motion to approve the report. Kim Moreland, Fred Hutchinson Cancer Research Center , made the motion. Pat Hawk seconded the motion. The motion passed.

President's Report

NCURA President, Bob Killoren, made a brief presentation, welcoming Region VI members and pointing out a few special opportunities for attendees to gather at the meeting, and encouraging people to attend. (The NCURA Congress meeting on University/Industry Collaboration, the NCURA Coffee House, and “Coast to Coast with Denise and Dick.")

National Committee Reports

NCURA Board of Directors : Pat Hawk, Oregon Health & Science University , reported on the current activities and priorities of the Board of Directors. The Board is currently reviewing the organization's Strategic Plan, and discussing ways to increase effective training opportunities for the membership.

Nominating and Leadership Development Committee : Dan Nordquist, Washington State University , reported on the activities of the National Nominating and Leadership Development Committee. The National elections are finished and the Outstanding Research Administrator was selected. The committee will be gathering later during this meeting to discuss activities for 2004.

Regional Committee Reports

Terry Manns discussed the regional elections. The nominations for the positions of Chair Elect, Secretary/Treasurer Elect, and one member of the Regional Advisory Committee have been made. The election ballot will be posted on the Region VI website by next week. Terry also encouraged the membership, especially new members, to volunteer to serve the region in the capacity of elected positions.

David Mayo reported on the site selection for the Spring 2004 meeting in San Francisco . The meeting will be held at the Argen t Hotel in San Francisco on April 18-21, 2004. The room rate will be $153/night (single or double occupancy) and will be in effect 3 days prior to and 3 days after the meeting. The hotel is conveniently located at 3 rd and Market where the opportunities for non-business activities are numerous. Registration will be open in about 30 days along with a tentative program.

Terry Manns reported that the program for the spring meeting in San Francisco was well underway. Denise Wallen, University of New Mexico and chair of the program committee and plans to have the program up on the website in early January, 2004. The tentative site for the 2005 regional meeting is Salt Lake City , Utah . The 2006 regional meeting will be in Hawaii . David Mayo, chair elect, will be appointing a committee to select a location.

By-Laws Changes

Terry Manns proposed to the membership a change in the by-laws to split the position of secretary/treasurer and make them each a two-year term. The two positions would be staggered so that one year we elect Secretary and the next year we elect a Treasurer. The Treasurer would begin to serve on January 1 of the year Region VI is not responsible for the meeting site and registration. Terry also clarified that the position of regional chair would still be a one year term. Terry will put this by-laws change in written form and circulate it to the region via the listserve for consideration (AND VOTE???)

New Business/Old Business

There was no new business or old business brought up for discussion.

Terry Manns said that he had enjoyed his term as Regional Chair and thanked the Secretary/Treasurer and the members of the RAC for their contributions in 2003.

Meeting Adjourned

Terry called for a motion to adjourn the meeting. Dick Seligman, Cal-Tech, made the motion. The motion was seconded. The motion passed.

Respectfully submitted,

Geri Walker, Secretary/Treasurer

Region VI

2003 Spring Business Meeting Minutes

NCURA Region VI Spring Business Meeting
April 8, 2003
Denver, Colorado
Call to Order and Welcome
The Region VI business meeting was called to order by the Chair, Terry Manns, Cal State Sacramento. There were approximately 53 members of Region VI present at the meeting. Terry proudly displayed the Region VI banner commenting that we were one of the only regions still in possession of their region's banner.

Approval of Minutes
Terry Manns asked the members present to review the minutes from the Region VI Business meeting in Washington, DC, on November 5, 2002. Joe Bezerra, Cal State Fresno, noted that Barry Dorfman's institution was incorrect in the minutes and should be changed to Cal State Los Angeles. The correction was noted. Tom Le Blanc, Cal State Chico, moved to approve the minutes as corrected. Dan Nordquist, Washington State University, seconded the motion. The motion passed.

Approval of Treasurers Report
The Region VI secretary/treasurer, Geri Walker, Western Washington University, gave the treasurer's report. There is currently a total of $15,901.27 ($1,650 in a money market account and $14,251.26 in investment accounts). The profit for the 2002 Spring meeting has not yet been determined pending the resolution of some outstanding registration collections. There was discussion regarding the region's investments. Chia Kao, NCURA's Financial Manager (sitting in on the Region VI business meeting) said that there are only two regions that invest funds. Geri mentioned that Region VI was being included in an audit of the NCURA National Office. The auditors are focusing on the Spring 2002 regional meeting in Kona. Terry called for a motion to approve the treasurer's report. Georgette Sakumoto, University of Hawaii, made the motion. Terry Manns seconded the motion. The motion passed.

Meeting Report There are 145 in attendance at the Denver meeting. At the time we negotiated our hotel contract we anticipated a higher attendance. If we do not reach 80% of our contracted room block, we may be subject to an attrition penalty. However, the hotel is willing to work with us when the final numbers are available at the end of the conference. Terry thanked everyone present for attending the meeting. Terry also thanked Leesa Brown, Seattle University, for her assistance with the initial hotel arrangements.

National Committee Reports
NCURA Board of Directors: Georgette Sakumoto, University of Hawaii, NCURA Board member at large, reported on the current activities and priorities of the Board of Directors. The board recently approved the establishment of the Joe Carrabino Award. Joe was a program officer for the National Science Foundation and had a significant impact on encouraging funding for university research. The award will be given to a government agency representative who makes a substantial contribution to the support of University research. Georgette also reported that the Board is looking for ways to involve more members in the organization-especially new members.

Nominating and Leadership Development Committee: Dan Nordquist, Washington State University, reported on the activities of the National Nominating and Leadership Development Committee. It is time to start collecting nominations for the positions of President Elect and Secretary Treasurer at the National level for 2004. The committee is currently looking for people to nominate for these positions.

Professional Development Committee. Tom Le Blanc, Cal State Chico, reported that the National Professional Development Committee is currently looking for ideas for new programs to offer the membership. They are also having a consultant evaluate the content of the current programs being offered.

Leadership Development Institute. Tom also reported on the newly formed Leadership Development Institute. Tom was selected to be part of the first cohort of NCURA members participating in the institute, which is designed to develop future NCURA leaders.

Regional Committee Reports
Terry Manns discussed the regional elections. There will be a call for nominations for the positions of Chair Elect, Secretary/Treasurer Elect, and one member of the Regional Advisory Committee.

David Mayo reported on the site selection for the Spring 2004 meeting in San Francisco. When he returns from this meeting, he will put together a committee from those who responded to his e-mail request for volunteers, and start working on selecting a hotel. He is going to look over the hotel contracts from the Kona and Denver meetings, as well as some supplied by National for the Argent Hotel in San Francisco (where NCURA has recently held meetings).

Terry Manns said that Region VII will be responsible for the program but would like some representatives from Region VI to help out. Denise Wallen, University of New Mexico will chair the program committee and plans to have the program done by January 1, 2004. Tentatively, the program will be divided into six tracks: government, information technology, compliance/legal, professional development, pre-award, and financial.

By-Laws Changes
Terry announced that Pat Hawk had asked the Regional Advisory Committee to consider splitting the position of secretary/treasurer and making it a two-year term. The RAC will consider this proposal.
New Business/Old Business
There was no new business or old business brought up for discussion.
Meeting Adjourned Terry called for a motion to adjourn the meeting. Joyce Freedman, UC Berkeley, made the motion, Tom Le Blanc Cal State Chico seconded the motion. The motion passed.

Respectfully submitted,
Geri Walker, Secretary/Treasurer
Region VI

2002 Fall Business Meeting Minutes

NCURA Region VI Fall Business Meeting
November 5, 2002
Washington, DC
Call to Order
The Region VI business meeting was called to order by the Chair Pat Hawk, University of Oregon, at 3:45 PM. There were approximately 55 members of Region VI present at the meeting. Pat introduced Cece Manoochehri, Caltech, secretary/treasurer; Terry Manns, California State University-Sacramento, chair elect (2003); Geri Walker, Western Washington University, secretary/treasurer elect (2003); and David Mayo, Caltech, chair elect (2004). Other new officers and appointments are Cindy Lopez, Cal State Monterey Bay, secretary/treasurer elect (2004); Denny McMonigle, Gonzaga University, Regional Advisory Committee (2003-04); Bob Gallagher, Caltech, Regional Advisory Committee (2003-04); and Pat Hawk, Oregon Health & Science University, Region VI representative to the NCURA Board of Directors (2003-04). In addition to the current and elect officers, Pat introduced Monte Sutton, Washington State University, who has done such a good job with our region's web site. Pat also related that several of the regions were outsourcing their web sites, but Washington State University had volunteered to continue to host the region's web site. There was a general verbal show of thanks and approval by those in attendance.

Travel Award
Pat introduced the travel award winner, Patricia Hallmark, University of Hawaii. She also thanked Ray Riznyk, California State University-Dominguez Hills, for chairing the Regional Travel Committee.

Approval of Minutes and Treasurer's Report
The minutes of the regional business meeting in Kona, Hawaii April 2002, were distributed for review. There were no corrections, additions or deletions to the minutes. James Brett, California State University-Long Beach, motioned to approve the minutes and Susan Dobbie, Oregon State University, seconded the motion. The minutes were approved as written. The treasurer's report was made available to the membership in attendance. Joyce Freedman, University of California-Berkeley questioned the amount for the Hospitality Suite at last year's DC meeting. The available region funds as of 10/31/02 are $16,729.24. The proceeds from the Hawaii meeting have not been distributed. The estimated net profit from the meeting is $1,800.00. Kim Moreland, Fred Hutchinison Cancer Center, motioned to approve the treasurer's report and Jim Brett, California State University-Long Beach, seconded the motion. The motion was passed.

Regional Awards
Dan Nordquist, Washington State University, discussed the progress and decisions made regarding the Distinguished Service Award, Outstanding New Professional Award and the Meritorious Service Award. He related that the awards did not have a structure and so he put together descriptions and guidelines, which will be posted on the region's web site. Dan announced that the Outstanding New Professional Award would be named for a five-year period. For the first five years, the Outstanding New Professional Award will be named for Barry Dorfman, who died earlier this year. Barry had been very active in the region and was at California State University-Los Angeles, prior to his death. Pat asked for a motion to approve naming the first award after Barry Dorfman. A motion was made by Terry Manns, California State University- Sacramento and seconded by David Mayo, Caltech. The motion was passed.

National Committee Reports
Paula Burkhart, University of Oregon, announced that many regions were outsourcing their web sites. She also brought up the issue of voting for the change in the membership requirements. She added that it would allow individuals who are contributing time and energy to NCURA, but not members of educational institutions, to hold office. Kim Moreland (a past president of NCURA), now at Fred Hutchinson Cancer Center, urged the region's membership to vote for the change. She is currently in this group of individuals. Pat Byers, (a past Chair of the region), now with SRI International, added that her current position is also disenfranchised. Joyce Freedman, University of California Berkeley reported that John Case (NCURA President) had attended most of the regions spring meetings and shared this change with the NCURA membership.

Jim Brett, California State University-Long Beach, shared that when Dr. Robert Ballard (Keynote speaker) spoke on Monday and introduced the education project, he realized that NCURA was closely tied to educational pursuits. He didn't want to lose the University in NCURA's title. Joyce Freedman said there was no plan to take the "university" out of the title.

Paula Burkhart also shared that there will be a "Conflict of Interest" policy in place for NCURA. She said that every Board member and staff committee member would need to sign the statement.

Joyce Freedman explained the new Leadership Institute Program. Anyone interested should fill out and submit an application; twenty-five (25) individuals will be selected for the program. A meeting will be held tonight (11/5/02) on the International Terrace for those interested in learning more. She also announced that Bob Killgoran, NCURA President Elect, has chosen as his mission for 2003, International Relations. She also shared that serving on the NCURA Board had been a great experience.

Pat Hawk added that the new at large Board member was Georgette Sakumoto, University of Hawaii. David Mayo, Caltech, serves on the Nominating & Leadership Development Committee (NLDC). He described the responsibilities of that committee. The NLDC works on the slate of candidates for the national ballot, awards such as the Katherine Core Travel Award and the fundamental classes including the video series.

Next Regional Meeting
Terry Manns, California State University-Sacramento, who is the region's chair elect, will be the program chair of the Regional meeting for Spring 2003. Region VII will be joining Region VI again this year. He announced that the meeting would be in Denver, Colorado on April 6-9, 2003. The meeting will be at the Hyatt Regency Denver and the room rate will be $112.00. There will be about 6 workshops offered on Sunday April 6 and 24 sessions for Monday through Wednesday noon. Terry reminded everyone that he had asked for participation by members who had not gotten involved before. He related that he had asked both Jim Brett and Joyce Freedman to find the keynote speaker and the Tuesday dinner speaker. He had also asked David Mayo to develop the workshop offerings. Regina White of NIH has already agreed to be at the Denver conference. He asked that anyone interested in being involved with the Denver meeting stay after the business meeting. Members for Region VII would also be joining in the group for an initial planning meeting.

New Business
The new members present were asked to stand up and introduce themselves. There were 13 new members present at the meeting.

Jim Brett asked that all of the past chairs that were present stand up. Those in attendance were:
Pat Byer, SRI International
Carol Zuiches, University of Washington
Joyce Freedman, University of California-Berkeley
Dan Nordquist, Washington State University
Pat Hawk, University of Oregon


His point was that when he was asked to run for Chair elect in the recent elections, no one could provide him with the duties of the Chair. Geri Walker announced that she is working on the current descriptions. She has surveyed the other region's web sites. Several of the past chairs wondered what had happened to the descriptions that were available when they had been chairs. Geri replied that while there may have been position descriptions, they were written before the latest Region VI by-laws change-so there was no mention of a chair-elect, a secretary-treasurer-elect or a regional representative to the Board of Directors.

Pat related that she had enjoyed her time as chair and handed Terry Manns the gavel. Terry Manns asked for a motion to adjourn the meeting. Joyce Freedman, University of California-Berkeley motioned to adjourn the meeting and Paula Burkhart, University of Oregon, seconded the motion and the meeting was adjourned.
Respectfully submitted,

Cecelia Manoochehri
Secretary/Treasurer
Region VI

2002 Spring Business Meeting Minutes

NCURA Region VI Spring Business Meeting
April 16, 2002
Ohana Resort, Kona, Hawaii
Call to Order
The Region VI business meeting was called to order by the Chair Pat Hawk, University of Oregon at 12:35 PM. There were approximately 100 members of Region VI present at the meeting. Pat welcomed the members to Hawaii and thanked the members of the conference committee for their work in putting together the conference. A special thank you to Dan Nordquist, Washington State University and Vincent Oragwam, California State University- Bakersfield, for their assistance with the technical aspects of the conference.

Travel Awards
Pat thanked Ray Riznyk, Central Washington University, for chairing the Regional Travel Committee. Ray introduced the award winners. Mabel Chik, California Institute of Technology and Joe Bezerra, California State University- Fresno. Both of the individuals were present and stood up to be acknowledged.

Approval of Minutes and Treasurer's Report
The minutes of the regional business meeting in Washington, D.C. November 2001 were distributed for review. There were no corrections, additions or deletions to the minutes. James Brett, California State University-Long Beach, motioned to approve the minutes and Wendy Preuit, Stanford University, seconded and the minutes were approved as written. The treasurer's report was made available to the membership in attendance. There was a general discussion on the investments that the region has due to the current market problems. Pat said that the members of the RAC would review the investments and make a recommendation to continue or liquidate the investment. A question was raised of how much of an allowance that the region gets from National. Terry Manns, California State University-Sacramento, past Secretary/Treasurer; answered that the regions were provide with an allowance of $5.50 per member. It is used for mailing, copying, etc. There was no more discussion. James Brett, California State University-Long Beach, motioned to approve the Treasurers report and Lee Wood, Stanford University, seconded and the treasurer's report was approved as written.

Regional Awards
Pat Hawk brought up that we have several awards in the region. Distinguished service award, Outstanding New Professional Award and the Meritorious Service Award. She related that she has asked Dan Nordquist, Washington State University, to review the award process. The aim is to have clear guidelines and processes for the selection of the awardees and guidelines for the frequency that they will be given out. The plan is to have the call for nominations sent out to the membership 90 days in advance of the regional or national meetings. In years that there are awardees they can be honored at the meetings. Joyce Freedman, University of California Berkeley, suggested that the award information and the nomination requests be put on the region's web site.

National Committee Reports
Paula Burkhart, University of Oregon and Joyce Freeman, University of California Berkeley reported that John Case; NCURA President's had described what was going on at the National level meetings in his Monday lunch presentation. There has been a lot of work and discussion at the National committees on the direction that NCURA wants to take in the future.

Regional Elections
The chair of this years regional nomination committee is Vincent Oragwam, California State University- Bakersfield. The election committee will be seeking nominations for Chair elect, Secretary-Treasurer elect, Regional Advisory Committee and National Representatives. They will present the slate to the membership and provide 30 days for comment or other candidates. The election is planned for late summer and will utilize the electronic ballot system from National Office.

Next Regional Meeting
Terry Manns, California State University-Sacramento, who is the region's chair elect, will be the program chair of the Regional meeting for spring 2003. Pat Hawk asked that all suggestions for topics and speakers would be welcomed. It is a good opportunity for people who haven't been actively involved in the region to contribute to the program. It is important that the region has some fresh ideas and more members participating in the region's activities. Samuela Evans, Office of the President, University of California, asked if we have selected a place because travel budgets are needed by July. The meeting is being planned for the Denver area but nothing is definite yet. Region VII will be selecting the site and it will be announced in Washington, DC in November 2002.

Appreciation
All the new members were asked to stand to be welcomed and acknowledged.

There being no other business, the Chair adjourned the meeting.

Respectfully submitted,

Cecelia Manoochehri
Secretary/Treasurer
Region VI

2001 Fall Business Meeting Minutes

NCURA Region VI Business Meeting
November, 2001
Washington, D. C.

Call to Order
The Region VI business meeting was called to order by Chair Dan Nordquist, Washington State University. He welcomed us all to Washington, D. C. and to the national meeting of NCURA. He thanked the many volunteers from our region who were presenters and/or panelists at this meeting. He also thanked the members of the RAC, the Nominations Committee, and the Travel Awards Committee for all their assistance during the year.

Approval of Minutes
The minutes of the Region VI business meeting held at the regional meeting in Santa Fe, New Mexico on April 17, 2001 were distributed. After review by those in attendance, the minutes were approved as distributed. (Motion by Paula Burkhart, second by Pat Hawk, approved unanimously)

Approval of Treasurer's Report
The financial statement for the period January 1-September 30, 2001 was distributed. After review by those in attendance, the report was approved as distributed. (Motion by Dan Griffin, second by Barry Dorfman, approved unanimously)

Board Activity
Paula Burkhart, University of Oregon, and Joyce Freedman, University of California, Berkeley reported briefly on activities of the national Board. Paula noted that the Board has approved continuation of the teleconference series and that the Board is soliciting input from NCURA members for ideas for topics. She also stressed the need for new volunteers for numerous NCURA activities. She reminded us that NCURA is truly an open organization and always welcomes new volunteers. She indicated that she started by volunteering to evaluate a workshop and then, gradually, volunteered for other assignments. Joyce noted that, with the adoption of the new Bylaws, the make-up of the Board has changed. The transition period was somewhat difficult but is now complete. She indicated that there will be four offerings of the Fundamentals Workshop next year and that a new, Level II - Advanced Fundaments, is being planned. Our own Dick Seligman is heading this effort. She also noted that our new President, John Case (formerly of our region) is very interested in building connections with other professional societies.

Travel Awards
Lucy Molina, California Institute of Technology, chaired the Travel Awards committee. Other members were Tamra Combs, University of California, Los Angeles, Lillian Rivera, University of Southern California, and Gayle Yamasaki, Oregon Institute of Technology. Two awards were given for this meeting. The awardees were Amy Hibbard, Keck Graduate Institute of Applied Life Sciences and Kevin Ishida, Hawaii Natural Energy Institute, University of Hawaii at Manoa. They were introduced and received a warm welcome from those in attendance. Dan thanked Lucy and her committee for their very fine work.

Board Committee Report
David Mayo, University of California, Santa Barbara reported on the activities of the Nominations and Leadership Committee. The committee is made up of seven members plus the chair; it holds two meetings a year (December and June.) The committee prepares the slate of nominees for national office and chooses national travel award recipients. The Committee plans a Leadership Development Institute to provide opportunities for volunteers to be mentored and to attend training sessions. The Board has approved the concept. Operational details will be worked out during the coming year. The Committee also is developing a Distinguished Service Award. This would be different from the Outstanding Service to research Administration Award. It would honor service and contributions to NCURA. Another committee initiative is the Fellows Program that would recognize members who are experts in the field of research administration and have served (and continue to serve) as mentors for others.

Chair's Report
Dan reported that there were 1325 in attendance at this meeting, 139 from our region. He noted that the spring joint meeting with Region VII in Santa Fe had been a huge success and that this success was due in large measure to the many volunteers who participated in planning the meeting. He called attention to the region's redesigned web site and thanked Monte Sutton, Computer Support Analyst at Washington State University, for his assistance with developing and maintaining the site. Dan suggested that we gather and the post historical data for our region on the site. He also opened discussion on an Outstanding Research Administrator Award. In the past the region has presented this award. Dan will work on guidelines for review by the RAC and presentation to the membership.

Elections
Vincent Oragwan, Cal State Bakersfield, chaired this year's nominations committee. This year the region selected a Chair-elect, a Secretary-Treasurer-elect, and a member of the RAC. Terry Manns, Cal State Sacramento is our new Chair-elect; Geri Walker, Western Washington University is Secretary-Treasurer-elect; Linda Patton, University of San Diego is a new member of the Regional Advisory Committee. Those elected will take office on January 1, 2002.

Next Regional Meeting
Our next joint (Regions VI-VII) regional meeting will be in Hawaii. Region VII will have primary responsibility for the program and our region will have primary responsibility for site-selection and other logistics. Chair-elect Pat Hawk, University of Oregon, and Georgette Sakumoto, University of Hawaii reported that the site selection committee had had been instructed (at the Santa Fe meeting) to consider (and balance) rate, time, and location in that order of importance. After considering these factors, Pat reported that the Kona site, Ohana Keauhou Beach Resort, was the best choice. A contract has been signed with a room rate of $109 a night; this rate will be honored five days prior and five days following our meeting. Our meeting will be April 14-17, 2002. Pat plans a luau for Sunday night and various special events.

Future Meeting Sites
Region VII has selected Colorado Springs for next year's meeting. They have also suggested that we consider selecting future meeting sites for several years into the future. Some economies of scale might be achieved if we were to select several cities for future years and work with a hotel chain that had properties in those cities. An eight-year schedule plan was suggested. After considerable discussion members agreed to work on a more limited plan of four years - Colorado Springs for 2003, San Francisco for 2004, Salt Lake City for 2005, and Maui for 2006. Leesa Brown, Seattle University indicated that she had experience in negotiating with hotel properties and offered to work on this project. Her offer was instantly accepted, with many thanks from the members present.

Drawing
A drawing was held among first time attendees from our region. Bill Hunt, Cal State, Fresno will receive a free registration to the Kona meeting.

New Officers
Dan noted that Chair-elect Pat Hawk would become Chair on January 1, 2002 and that Secretary-Treasurer-elect Cece Manoochehri would become Secretary-Treasurer. He wished them well and assured them that all members from Region VI were ready to assist them in any way they needed.

Appreciation
Pat Hawk thanked Dan for his outstanding leadership service this past year and asked the members present to indicate their appreciation by giving Dan a round of applause. She also thanked Terry Manns for his service as Secretary-Treasurer and noted that he would be continuing to serve the region as Chair-elect. He also was given a round of applause.

There being no other business, the Chair again thanked all in attendance for their support of NCURA and the meeting was adjourned.

Respectively Submitted
Terry Manns
Secretary-Treasurer

2001 Spring Business Meeting Minutes

NCURA Region VI Business Meeting
April 17, 2001
Santa Fe, New Mexico
Call to Order
The Region VI business meeting was called to order by Chair Dan Nordquist, Washington State University. He welcomed us all to Santa Fe and thanked the many volunteers who had worked so hard to develop the program for this meeting. He also thanked the members of the RAC and the Travel Awards Committee for all their assistance.

Approval of Minutes
The minutes of the Region VI business meeting held at the annual meeting in Washington, DC on November 7, 2000 were distributed. After review by those in attendance, the minutes were approved as distributed. (Motion by Jim Brett, second by Mary Husemoller, approved unanimously)

Approval of Treasurer's Report
Two financial statements were distributed. The first covered the period January 1, 2000 through December 31, 2000. This report contained the information forwarded to the national office for use in filing NCURA's 990 tax return. The second report covered the period January 1, 2001 through March 31, 2001. A question was raised on how the Investment Fee charged by Prudential Securities is calculated. The Treasurer promised to get an answer. After further discussion these reports were approved as distributed. (Motion by Barry Dorfman, second by Jim Brett, approved unanimously)

Board Activity
Paula Burhart, University of Oregon, reported briefly on activities of the national Board. She noted that the Board is reviewing the mission statement for NCURA. She also reminded us that the NCURA Neighborhoods have been posted and urged that members look at what is there and offer suggestions for improvement. Joyce Freedman, University of California, Berkeley reported on sessions of the Strategic Plan group. She indicated that group is considering a number of issues and concerns raised by members. Among the items being discussed are: whether NCURA is restricting growth by the use of "university" in our title, the process for selecting committee members, the need for more recognition of members, whether research administration is a profession or a field.

Travel Awards
Lucy Molina, California Institute of Technology, chaired the Travel Awards committee. Other members were, Tamra Combs, University of California, Los Angeles, Lilian Rivera, University of Southern California, and Gayle Yamasaki, Oregon Institute of Technology. Two awards were given for this meeting. The awardees were Carole Brodie, University of the Pacific and Leesa Brown, Seattle University. They were introduced and received a warm welcome from those in attendance. Also introduced was Glenda Smith, UC Berkeley. She had won a free registration for this meeting in a drawing among first time attendees at the annual meeting in Washington.

Chair's Report
Dan reported on developments of our web page. He noted that for this meeting, the programs was available on-line and that we had on-line registration. He thanked Monte Sutton, Computer Support Analyst at Washington State University, for his assistance with developing the on-line programs. He also thanked Monte and Tim Mildren, Financial Manager at Washington State University, for their assistance with the audio-visual and computer needs at this meeting.

Elections
This year the region will select a Chair-elect, a Secretary-Treasurer-elect, and a member of the RAC. The Chair will appoint the nominating committee and the election will be completed prior to the annual meeting in November.

Next Regional Meeting
The next joint (Regions VI-VII) regional meeting will be in Hawaii. Region VII will have primary responsibility for the program and our region will have primary responsibility for site-selection and other logistics. Chair-elect Pat Hawk, University of Oregon, led a rather spirited discussion on site-selection. Pat presented probable room rates for properties on the various islands. The appeal vs. the cost of the various islands was discussed, as was the matter of timing (the possible seasonal rate changes). How location/room rates would affect attendance was a matter of some concern. A motion was approved that empowered Pat to select a site and instructed her to consider (and balance) rate, time, and location in that order of importance. (Motion by Mary Husemoller, second by Joyce Freedman, approved unanimously)

There being no other business, the Chair again thanked all in attendance for their support of NCURA and the meeting was adjourned.

Respectively Submitted
John Terence Manns
Secretary-Treasurer
5/15/01

2000 Spring Business Meeting Minutes

Preliminary Minutes
NCURA Region VI Business Meeting
April 18, 2000
Cavanaugh's on Fifth Avenue
Seattle, WA

Call to Order
The Region VI business meeting was called to order by Chair Carol Zuiches, University of Washington. There were approximately 100 members of Region VI present.

Approval of Minutes and Treasurer's Report
The minutes of the regional business meeting in Washington, D.C. were posted on the regional website and printed for those in attendance at this meeting. There were no corrections, additions or deletions to the minutes. Dick Seligman, Caltech, motioned to approve the minutes and Joyce Freedman, Cal Berkeley, seconded and the minutes were approved.

The treasurer's report was made available to the membership in attendance. The motion to approve the treasurer's report was made by Alice Martini-Doyle, Loyola Marymount University, and was seconded by Pat Hawk, University of Oregon, and the treasurer's report was approved.

National Committee Reports
Linda Patton, UC, San Diego was the only one to give a committee report. With the new structure of the national committees our representative to the Nominating and Leadership Development Committee, Linda Patton, gave the following report:

Linda recognized the members of the committee and informed the membership that the committee has created a listserve and a website. Some of the items the committee the committee is working on is the following:

  • Catherine Core Travel Award: Kent Walker, University of North Carolina is chairing this sub-committee.
  • NCURA Outstanding Achievement Award: There will be a full committee for this award instead of a task force.
  • Election: There will be an upcoming election for a President, Vice President and 2 at large board members. The board will approve the job descriptions for these positions. (As of the writing of these minutes the election has already taken place).

 

Web Committee Report
Carol Zuiches, University of Washington, thanked Neil Maxwell, UC, Berkeley, for maintaining the listserve. Carol also mentioned that we are looking for a new webmaster as Dan Nordquist, Washington State University, will have more responsibility since Carol has left for UW. The most difficult and time consuming aspect of being the webmaster are the job postings.

Regional Survey Status
Terry Manns, Cal State, Sacramento, gave a report on the status of the Region VI survey. He mentioned this is a work in progress and the results are not yet complete. A number of the surveys had not been returned and there was discussion about the complexity of the survey and this may be a reason why a number of members are not completing the survey.

Travel Award Winners
Geri Walker, Western Washington University, reported that we had two travel award winners. The winners were Ellen McCumsey from the University of Oregon and Kathleen Dooley from the University of California, Davis. Geri also thanked her committee which consisted of Olivia Armstrong, UC Berkeley, Joan Root, Washington State University and Tim Godsil, University of Oregon.

Regional Bylaws Revision
Paula Burkhart, University of Oregon reported on the regional bylaws revision. Mary Husemoller, University of Nevada, Reno, Kris Hansen, UC Irvine and Paula revised the by-laws and they were posted on our website February 1st. The main objective was to bring our by-laws in line with the National by-laws. Our elections will be at the same time of the national election. Paula also noted that the region will have a chair, chair-elect, secretary-treasurer and a secretary-treasurer-elect.

Installation of New Regional Officers

Carol introduced the new regional officers. They are:

Chair - Hal Gollos, Pacific Graduate School
Secretary/Treasurer - Terry Manns, Cal State, Sacramento
Regional Advisory Committee - Pat Hawk, University of Oregon
Susan Tank Lesser - Loyola Marymount University

Dick Seligman motioned to adjourn and Barry Dorfman, Cal State, Pomona seconded and the meeting was adjourned.

Respectfully submitted,

Hal Gollos 

Return to Index of Regional Minutes

1999 Fall Business Meeting Minutes

Preliminary Minutes
NCURA Region VI Business Meeting
November 9, 1999
Washington Hilton & Towers
Washington, D.C.

Call to Order

The Region VI business meeting was called to order by Chair Carol Zuiches in the Exhibit Hall of the Washington Hilton and Towers. There were approximately 90 members of Region VI present.

Approval of Minutes and Treasurer's Report

The minutes of the regional business meeting in Coeur d'Alene, Idaho were posted on the regional website and printed for those in attendance at this meeting. There were no corrections, additions or deletions to the minutes. Terry Manns motioned to approve the minutes and Mary Husemoller seconded and the minutes were approved. The treasurer's report was made available to the membership and showed a balance of $20,302 in the checking account and $13,062 in the regional investment account. The motion to approve the treasurer's report was made by Mary Husemoller and was seconded by John Case and the treasurer's report was approved.

Region VI Investments:
Treasurer Hal Gollos reported to the membership that $13,000 of Region VI funds has been invested in various mutual funds and money market funds. The following is a breakdown of the investments and the amount invested in each. The ticker symbol is also listed:

Mutual Funds:
Alliance Premiere Growth Fund Class A (APGAX)
Purchase: 52.879 shares @ $31.96/share = $1,690

Prudential Stock Index Fund (PDSIX)
Purchase: 59.029 shares @ $28.63/share = $1,690

Strong Government Securities Fund (STVSX)
Purchase: 648.094 shares @ $10.23/share = $6,630

Target Money Market Fund (No Ticker Symbol)
Purchase: 2,990 shares @ $1.00 each = $2,990

National Committee Reports

Finance and Budget
Treasurer Hal Gollos gave his report on the brief Finance and Budget (F&B) Committee meeting held on Saturday, November 6. He reported that the Finance & Budget and the Publications Committees met virtually instead of traveling to Nashville to attend the committee meetings in June. By meeting virtually these two committees saved NCURA approximately $16,000 in travel costs. Hal reported that the committee looked at budgeted expenses vs. actual for FY 99 and through cost savings realized through virtual committee meetings to the success of the teleconferences it looks as if NCURA will end the year with a net income approximately four times higher than what was budgeted.

It was also reported that the current chair of the Finance and Budget Committee, John Fini, was asked to serve as chair for two more months until the results of new governance election is announced.

Nominating Committee
Mary Nunn was not at this meeting however Carol Zuiches gave the report that Regina White from the University of Vermont was elected President-Elect.

Membership Committee
Georgette Sakumoto from the University of Hawaii gave her report on the Membership Committee. She said the new member reception was kept in the evening as the turnout seemed better at that time. Georgette also mentioned that new member Shoshannah Katz from UCLA won a free registration to our regional meeting in Seattle in 2000.

There were 4 winners of the Catherine Core Minority Travel Award to this years national meeting. Those winners were:
Carmen Morales, Colorado State University
Dimitra Lyons, Baylor University
Chris Crowell, Middle Tennessee State University
Rupert Giroux, Nova Southeastern University, Florida

Another item Georgette mentioned was the membership will be sending out a survey to identify minority members and ask them to fill out a survey indicating if they are active in NCURA activities and if not, why. She asked the regional membership to please fill this out if they receive it.

Publications Committee
It was reported by the Publications Committee that there is a first draft of a publication policy for the newsletter. Also, there is a micrograph in progress and that John Case is doing that on Finance.

Professional Development Committee
Our representative to the PDC, Paula Burkhart, University of Oregon, reported that the PDC met in Nashville over the summer. She asked everyone to please review the proposed by-laws changes and to attend the business breakfast. Paula mentioned there are three video conferences scheduled to take place over the next 6 - 7 months. Those conferences are:
January 25, 2000, "The Ins and Outs of Contract Language"
March 7, 2000, "Indirect Costs for the Lay Audience"
May 18, 2000, "Hot Topics, The Best of the Best"

There will be an additional video conference put on by NCURA/Office of Integrity Research on March 24, 2000 titled "Making the Right Moves in Handling Research Misconduct Allegations".

There was a question about whether or not these video conferences could be taped and the answer was yes, however these conferences were meant to be interactive. Chris Hansen, UC Irvine, explained that the misconduct conference will more than likely be 5 1/2 hours so that may be a little too long for someone to watch a videotape. An institution could buy the tape from NCURA which may be less expensive than taping it themselves.

Paula Burkhart then mentioned the "Helen Carrier" seminar University of Oregon had put on. 141 people signed up and they actually had to turn people away. Some of the sessions they had was a hands on NSF FastLane workshop, Budget preparation development and searching the world wide web for sponsors which was also hands on. Paula then encouraged the regional members to apply for the "Helen Carrier" grants.

Region VI Travel Award Winners

Geri Walker is the chair of the Travel Awards Committee and gave a report on the committee and the travel awards winner for the regional meeting. Geri recognized the committee members who were Olivia Armstrong, and last year's winners Joan Root and Tim Godsil. Geri introduced Joi Dudley from California State University, Dominguez Hills and Lillian Rivera, University of Southern California as this years winners of the travel award to the national meeting.

Web Committee
It was mentioned that Dan Nordquist at Washington State University is the Region VI webmaster and our web page will remain at WSU for the time being. Region VI's listserv is maintained by Neil Maxwell at the University of California, Berkeley.

National ERA Committee
Before we moved on to new business Erin Lindsay gave a report on the National ERA Committee. She mentioned that the ERA Cookbook was completed. Also everyone's membership profile is on the NCURA website and Erin encouraged everyone to view their profile and update it if necessary

New Business

Financial Research Administration Conference
John Case mentioned that there is a Financial Research Administration Conference in the month of May in Nashville, TN. This conference is part of NCURA's outreach program for the financial people. He mentioned there is a flyer in the program packet and asked everyone to please pass it around.

Spring Meeting 2000 site
Carol mentioned that the regional meeting will be held at Cavanaughs hotel in Seattle Arpril 16 - 18. Region VI is responsible for the site and registration this year and Region VII is responsible for the program. Room rate is $119.

Regional Survey
Terry Manns reported on the regional survey. He said that 200 surveys were sent out and he has received 40 in return. Terry asked members to please fill out the survey and return it to him. When the surveys are completed the data will be put into an ACCESS database and manipulated.

National By-Laws Change
Carol reported on the by-laws change and talked about how the Board will be put together. Mo Ghali expressed his concern about where the power will lie and stated that the governing board will hold all of the power over the organization. Mo would like language added that the chairs of each region be added to the governing board. Joyce Freedman mentioned that the participation of the region will expand under the new governance structure.

There was a lively discussion of concerns and effect to the region of the proposed by-laws change. Participants in this discussion were Mo Ghali, Joyce Freedman, Pat Byers, John Case and Mary Husemoller. Mo asked for a motion that Region VI ask that the language be added to the by-laws change that regional chairs be members of the governing board. This was to be presented at the national business breakfast. Alice Martini-Doyle seconded. A vote was taken and the results were 26 aye, 16 nay and 19 abstained.

Respectively Submitted,

Hal Gollos
Secretary/Treasurer, Region VI

Return to Index of Regional Minutes

1999 Spring Business Meeting Minutes

Preliminary Minutes
NCURA Region VI Business Meeting
April 20, 1999
The Coeur d'Alene Resort
Coeur d'Alene, Idaho

Call to Order

The Region VI business meeting was called to order by Chair Carol Zuiches. There were approximately 85 members of Region VI present.

Approval of Minutes and Treasurer's Report

The minutes of the regional meeting in Washington, D.C. were posted on the regional website and printed for those in attendance at this meeting. There were no corrections, additions or deletions to the minutes. Dick Seligman motioned to approve the minutes and Mary Husemoller seconded and the minutes were approved. The treasurer's report was made available to the membership and showed a balance of $32,004. The motion to approve the treasurer's report was made by Erin Lindsay and was seconded by John Case and the treasurer's report was approved.

Region VI Travel Award Winners

John Case is the chair of the Travel Awards Committee and gave a report on the committee and the travel awards winner for the regional meeting. John recognized the committee members who were Michele Goetz, Bill Schulze, Paula Burkhart, Margaret Brasch, Anette Luckow and Samantha Westcott. John introduced Prescella Barrette from Harbor-UCLA Medical Center as this year's winner and the membership welcomed Prescella to the meeting.

National Committee Reports

Finance and Budget

Treasurer Hal Gollos gave his report on the Finance and Budget (F&B) Committee meeting held in Washington, D.C. last November and the activities since. He reported that F&B will be meeting virtually in the spring therefore saving funds for the organization by not having to support committee members' travel to Nashville for the spring meeting. It was also mentioned that the Publications Committee will meet virtually for their meeting in the spring.

Hal reported that the majority of the F&B meeting held in D.C. in November was devoted to a presentation by Russ Burnett of The Alcott Consulting Group regarding the investing of regional funds. Mr. Burnett went over the basics of investment management, the investment process, return versus risk and asset allocation. He also provided members of the committee with examples of investment vehicles for different investment amounts. These examples showed conservative, moderate and aggressive approaches to investing our regional funds.

It was decided that this was the time to talk about investing regional funds with The Olcutt Group. Hal thought it would be best to put together an ad hoc committee to discuss investing regional funds and asked for volunteers. Erin Lindsay from Caltech, Lee Wood and Don Campell (both from Stanford) volunteered to serve on this committee. There was then discussion on why we need to invest these funds and why they shouldn't be returned to the membership in some way. Hal explained that there is a need to have funds in the regional treasury in order to have a backup in case regional meetings don't prove to be as profitable as they have in the past. He mentioned that Region VI also sponsors activities such as the "Helen Carrier" seminar program as well as the hospitality suite at the annual meeting in Washington, D.C.

Mo Ghali moved that the Secretary/Treasurer make the decision on investing regional funds and that an ad hoc committee not be needed. Mary Husemoller seconded the motion and it was approved.

Nominating Committee

Mary Nunn of Oregon State University reported that the nominating committee is in the process of identifying individuals to run for National Secretary. She asked the membership to think of people who would be interested in running for secretary and president-elect. Mary also handed out a survey regarding pre and post award administration

Membership Committee

Georgette Sakumoto from the University of Hawaii gave her report on the Membership Committee. She said there were not enough applications for the Catherine Core Minority Travel Award and because of this the membership committee decided to open this to all minority NCURA members and not just members from minority institutions. Georgette also reported that the committee is soliciting feedback regarding the new members meeting at the annual meeting. Last November this meeting was an evening reception instead of an early morning breakfast. The committee would like to know if this reception was well received or if this meeting should be moved back to a breakfast.

Another item Georgette mentioned was the membership will be sending out a survey to identify minority members and ask them to fill out a survey indicating if they are active in NCURA activities and if not, why. She asked the regional membership to please fill this out if they receive it.

Publications Committee

There was no report as our representative to this committee was unable to attend the meeting.

Professional Development Committee

Paula Burkhart from the University of Oregon was unable to attend however Chris Hansen from UC, Irvine reported that the Professional Development Committee (PDC) evaluates workshops and conferences on a national level. The PDC also evaluates the annual meeting along with the Electronic Research Administration conference as well as this year's satellite conference. One thing the PDC is working on is to look at new models for training and Chris asked that if anyone had ideas they would like to contribute to please call her.

Erin Lindsay then talked a bit about the ERA Cookbook. She reported that the ERA Cookbook development is underway. The Cookbook concept is to develop a web-based

instructional manual that will facilitate building components of a comprehensive ERA system and will provide a central forum for communication and coordination of efforts. The Cookbook is organized through a series of chapters with particular modules within research administration. Some of the chapters include proposal development, routing, compliance and project. Steve Dowdy (MIT) and Denise Clark (Cornell) are the Cookbook editors. Chapter editors and committees are being formed, and the web design has begun.

New Business

Investing Regional Funds

See report on Budget and Finance Committee above

Spring Meeting 2000 site

The site of the regional spring meeting will be in Seattle, Washington. Carol Zuiches reported that Geri Walker from Western Washington University has done most of the legwork as far as finding locations. She has been working with Carol and Don Allen from the University of Washington. A site has not yet been selected however the least expensive hotel so far has been Cavanaughs.

The business meeting was then adjourned and Region VII joined us as NCURA's National President, Cheryl Howard, joined us and talked about NCURA's new governance plan.

Cheryl talked about review and reshaping the organization and started out by discussing the current governance structure that consists of the Executive Committee and the current Standing Committees. She also talked about the current Select Committees such as Electronic Research Administration (ERA). After Cheryl described those committees she talked about the changes planned for them and talked a bit about task forces. Cheryl stated that these changes would open up participation for a large number of members and thought this would be a terrific way to get new members involved in the organization.

Cheryl mentioned there is a discussion website that describes the planned governance changes and the address is www.ncura.edu/governance. The slides from Cheryl's presentation will be posted to this website and members are welcome to look at it.

Respectfully Submitted,

 

Hal Gollos
Secretary/Treasurer, Region VI

Treasurer's Report
NCURA REGION VI
October 1, 1998 - March 31, 1999
INCOME  
Actual Cash Balance as of 10/1/98:

35,736.17

Interest Earned 9/1/98 - 2/28/99

862.54

Total Income

36,598.71

EXPENSES  
National Meeting (Hospitality Suite)

1,270.51

National Meeting (Printing)

76.14

Travel Awards Regional Meeting

1,200.00

Payment to National Office for Services

333.75

Helen Carrier Award (NSF Regional Mtg)

1,477.46

Miscellaneous Business Expenses

236.80

Total Expenses

4,594.66

 
Account Balance as of March 31, 1999

32,004.05

Return to Index of Regional Minutes

1998 Fall Business Meeting Minutes

Preliminary Minutes
NCURA Region VI Business Meeting
November 3, 1998
Washington Hilton & Towers
Washington, D.C.

Call to Order

The Region VI business meeting was called to order by Chair Carol Zuiches. There were approximately 90 members of Region VI present.

Approval of Minutes and Treasurer's Report

The minutes of the regional meeting in Hawaii were posted on the regional website and printed for those in attendance at this meeting. There were not corrections, additions or deletions to the minutes. Moheb Ghali motioned to approve the minutes and John Case seconded and the minutes were approved. The treasurer's report was made available to the membership and showed a balance of $35,736. Treasurer Hal Gollos mentioned that the April regional meeting in Hawaii made a profit of $6,478. The motion to approve the treasurer's report was made by Chris Hansen and was seconded by Pamela Webb and the treasurer's report was approved.

Region VI Travel Award Winners

John Case was the chair of the Travel Awards Committee and gave a report on the committee and the travel awards winners for the annual meeting. John recognized the committee members who were Michele Goetz, Georgette Sakumoto, Margaret Brasch, Anette Luckow and Samantha Westcott. John reported there were 5 worthy candidates and congratulated both the nominees and the nominators. The awards winners were Tim Godsil from the University of Oregon and Joan Root from Washington State University. Gary Chaffins nominated Tim and Carol Zuiches nominated Joan.

National Committee Reports

Finance and Budget

Georgette Sakumoto reported on the activities of the Finance and Budget Committee and her report is the following:

The Finance and Budget Committee had as it's charge the review and subsequent approval or disapproval of the FY 99 budget. F & B also reviewed the projections of the FY00 & FY01 budgets however there was no action taken on those. After significant discussion the F&B Committee endorsed the FY99 budget as presented. The Committee is concerned at the 1% margin presented within the budget and this concern drove F & B to conduct their June meeting via e-mail thereby saving NCURA approximately $8,000 in travel costs for the committee to go to Washington. The chair of F & B is strongly recommending to other committee chairs that they conduct their committee meetings via e-mail in order to save NCURA additional funds.

F & B will make the following recommendations to the Executive Committee:
Cost savings can and should be aggressively pursued in all areas of the budget. More non-traditional ways of "doing business" should be explored in order to maximize the amount of saved funds. In turn, these saved funds can then be re-invested into new program initiatives.

As a start, each Standing Committee should be required to petition for funds for holding a meeting between the time of the last Annual Meeting and the next Annual Meeting. Each Committee Chair should also be required to explore conducting meetings utilizing the virtual environment of E-mail and teleconferencing. Further, many one-time interim committee meetings have evolved into standing meetings. The need for these meetings should be evaluated. Also, economy of location should be a heavily weighted factor in all choices for committee meetings.

A formal group should be formed to begin to explore the relationship between the costs and benefits associated with producing the annual directory. We recognize there is a 30% turnover of membership per year but the annual cost of $14,000 continues to grow and other alternative methods should be formally explored. The same comment could also apply to the Newsletter and other hard copy information exchange materials. As we know, many scientific Journals now produce only on-line versions of their presentations.

New sources of revenue should continue to be a focus for review. The Satellite Conference is a prime example of risk/reward. There are many other potential areas that may be ripe for tapping into, as long as it fits within the overall strategy of NCURA. Towards that goal, each Committee Chair could be asked to develop a list of three to five new ventures that would propel the mission of NCURA forward and at the same time contribute to the financial strength of NCURA.

Nominating Committee

Bettye Albritton was unable to attend the meeting however she did send her report to chair Carol Zuiches who presented it to the membership. Carol reported that the nominating committee is responsible for the slate of candidates for national office and that Region VI was well represented. Chris Hansen was nominated for Vice President/President Elect and John Case was nominated for National Treasurer. John was elected National Treasurer while Nancy Wilkinson was elected Vice President/President Elect. Carol also mentioned the committee is looking into the concerns of the President's "job" as far as workload issues are concerned between the duties of President and the duties of the President's normal duties at the home institution. They have interviewed past presidents in order to determine what the incentives and disincentives are to run for national office.

Membership Committee

There was no report as our representative to this committee was unable to attend the meeting.

Publications Committee

John Bees gave his report on what the Publications Committee has been involved with over the past year. Most of this was covered in the minutes from the Kauai meeting however there are some additional items not covered in that meeting. The Publications Committee has developed formal letters of recognition and appreciation to authors of NCURA publications. In addition the committee has selected Bob Killoren from Penn State as the new editor for the Research Management Review. The committee is also looking for authors to write Micrographs for Finance & Administrative costs (Indirects) and Departmental Administration.

Professional Development Committee

Louis Guin was unable to attend the business meeting however Chris Hansen gave an update on what the Professional Development Committee has been doing. Chris is the chair of the PDC. The PDC is responsible for overseeing professional development activities for the NCURA organization. That includes providing advice and guidance to the annual meeting workshop coordinator and making recommendations to the Executive Committee for special conferences such as ERA. In addition, the PDC recommends workshops that have been successful at the national level to the regions for sponsorship in conjunction with the regional meetings. This year the committee will have a report on the annual meeting and workshops and special conferences in order to consider future training opportunities.

This past year, the PDC evaluated electronic publishing of course materials (web-based and CD). Currently the PDC is in the process of developing an electronic training module as a pilot of new ways to reach members who don't get to travel to national, or even regional, meetings.

A question was asked about how the location for the Fundamentals class was selected. Chris responded that the locations are decided based upon the idea to give access to all areas of the United States, while still controlling costs. Last year there were four Fundamental classes and this year there will be three. The locations for the next three courses will be Orlando, Albuqueque and Portland. These classes have been very successful and Chris recommended that members should register early if they would like to attend these courses.

Introduction of New National Committee Members

Carol announced the selection of individuals to serve on the following national committees:

Nominating Committee Mary Nunn
Membership Committee Georgette Sakumoto
Professional Development Paula Burkhart

Also, Hal Gollos will take over on Finance & Budget as he is the new Secretary/Treasurer for Region VI.

Web Committee Report

It was reported that Dave Dungan will take over as chair of this ad hoc committee. Carol Zuiches would like to change the regional by-laws to make this a regional standing committee with rotating membership. Joyce Freedman stated that this was already approved by the membership and we now need to go forward and change the by-laws.

Regional Report on Executive Committee

Joyce Freedman gave this report as our regional representative on the executive committee.

This year NCURA held 9 special conferences and workshops. This included four offerings of the Fundamentals Workshop; a video conference for primarily undergraduate colleges; a conference held in Lake Tahoe for Senior Administrators and the third ERA Conference.

 In addition to the normal standing committees, Mary Husemoller had convened four special select committees These were 1) Financial Long-range Planning chaired by Alice Tangredi-Hannan; 2) ERA chaired by Kim Moreland 3) Election and Nomination Process chaired by Jane Youngers and 4) Codification which is being done single-handedly by Regina White.

Also, this year the executive committee will undertake a serious strategic planning effort. An outside consultant has been obtained to help NCURA look at long-range goals and strategies. This effort will be continued by Cheryl Howard.

Report on Spring Meeting held on Kauai, HI

Joyce Freedman reported that we had 150 attendees from both Regions VI and VII at the regional meeting held last April in Hawaii. Joyce recognized Georgette Sakumoto for her hard work in putting together the logistics for this meeting. Joyce also mentioned that Mary Nunn was the recipient of Region VI's first Outstanding Achievement Award which

Mary received in Hawaii. It was also mentioned that Joyce and Region VII chair Terry May were of the opinion that we train Region VI and VII members to teach our own workshops at the regional meeting.

Sponsored Projects Office Survey

Mary Nunn spoke about a project she is working on regarding surveying Sponsored Projects Offices in an attempt to find out the office structure, organization and services offered for both pre-award and post-award offices. Helping Mary with this project is Arezu Movahed, Terry Manns, Barry Dorfman, Cece Manoochehri, Barbara Desmond and Charles "Stan" Stanley. They are constructing 2 surveys, one for pre-award and one for post-award. The pre-award survey is in the 2nd draft and the post-award survey is just now beginning as some post-award people needed to be added to the committee. Mary had suggested that the national membership committee do this survey for the entire membership however the membership committee requested that the region do it first and after we have developed and tested the survey they will consider doing it for the entire NCURA membership. Mary Husemoller, NCURA President, confirmed this instrument could be a precursor to a survey national may send out. There was discussion on how the results of this survey would be disseminated to the membership and everyone thought the web would be the most appropriate vehicle to get this out.

New Business

Investing Regional Funds

Hal Gollos reported that there will be an investment expert from Prudential Securities meeting with members of the Finance and Budget Committee who will discuss various strategies for investing regional funds. Hal will report to the Regional Advisory Committee the results of this meeting. As of the national meeting no region has gone ahead with investing their funds. Carol Zuiches mentioned that Region VI still has the "Helen Carrier" Seminar program and asked people to submit proposals for this program.

1999 Regional Meeting

The 1999 regional meeting will take place April 18 - 20 with the annual golf tournament taking place on April 17th in Couer d'Alene, Idaho. As in the past this will be a joint meeting with Region VII who will be responsible for the site preparations while Region VI will be responsible for program. Carol Zuiches mentioned that Couer d'Alene is a wonderful place to hold this meeting and that we received a great deal on the room rates. Rates are $90 per night for a Park View room and $135 per night for a Lake View. These rates are good for as long as you stay at the resort, either before the meeting or after.

Site for Spring Meeting 2000

Since Region VII is responsible for the location of the 1999 regional meeting we will be responsible for the site of the 2000 regional meeting. There were four site presentations for this meeting, Reno, San Francisco, Santa Clara and Seattle. These presentations were given respectively by John Case, Joyce Freedman, Hal Gollos and Don Allen. San Francisco and Santa Clara were eliminated and in a very close vote (39 - 38) Seattle was selected as the site for 2000.

Skit Update

Samantha Westcott gave an update on the skit Region VI members had prepared for NCURA's 40th birthday bash and asked members to please be present and support our "Not Ready for Primetime Players".

There being no new business it was moved by Mo Ghali and seconded by Chris Hansen to adjourn the meeting.

Respectfully Submitted,

Hal Gollos
Secretary/Treasurer, Region VI

Return to Index of Regional Minutes

1998 Spring Regional Business Meeting Minutes

APPROVED  MINUTES
NCURA Region VI Business Meeting
April 21, 1998

Kauai Outrigger, Lihue, Kauai

Call to Order and Introductions

The Region VI business meeting was called to order by Chair Joyce Freedman. There were approximately 80 members of Region VI present.

Joyce recognized Georgette Sakumoto and Pamela Webb and expressed her appreciation for all the assistance she received from Georgette as Secretary/Treasurer and Pam for web site.

Joyce also recognized Terry Manns who assisted with Travel Awards and John Case with workshops and meeting evaluations. She also thanked Mary Nunn and Chris Hansen for their assistance and moral support.

Approval of Minutes and Treasurer's Report

The minutes of the previous meeting in Washington, D.C. on November 11, 1998 were posted on the regional web site and printed for those in attendance at this meeting. There were no questions or corrections to the minutes.

Georgette noted that the balance on the Treasurer's report included the estimated revenue from the Spring meeting. Region VII is waiting for two documents to clear before the official transfer will be done. She also noted that we have not officially transferred the hospitality room costs yet. She also did not include deposits made in conjunction with the Spring meeting as expenses have been recorded and there would be a large cash balance. There were no questions or comments and Pat Byers made a motion to approve which was seconded by Helen Carrier.

Introduction of New Officers and RAC Members

Joyce introduced the incoming officers and RAC members. The new officers are:

Carol Zuiches Chair
Hal Gollos Secretary/Treasurer
Susan Tank Lesser RAC
Geri Walker RAC

Outstanding Achievement Award

Joyce introduced John Case and Samantha Westcott. John explained the process that was established by the Ad Hoc committee to determine the guidelines for this award. They asked the regional membership for nominations by the end of February based on the guidelines from the National Outstanding Research Administrator Award which were modified slightly to meet the regional needs. We are only one of three regions who currently have this award. After the nominees were received the committee reviewed and selected Mary Nunn to be the first recipient of this prestigious award. John designed and individual award as well as a perpetual plaque. A cash award of $500 also accompanied the glass sculpture which was awarded to Mary.

Helen Carrier suggested that the perpetual plaque be passed on to each awardee institution from year to year.

Joyce asked the membership if the region would like to continue this award. Pat Byers advised the membership that we would need to start the process of changing our by-laws to incorporate this as an official committee. Joyce made a motion and Helen Carrier seconded the motion to make the Region VI Outstanding Research Administrator Committee and official committee.

Your new chair Carol Zuiches will begin the process.

Reports from the National Committees

Georgette reported that each Region has now been given their own separate checking accounts with Prudential. This will allow each region to manage their funds independent of the National Office account and can now invest regional funds in short term CD's etc. She did not invest any funds since November due to the regional meeting in Kauai. It was not certain how much funds would be need for deposits therefore she did not want to tie up funds prior to the meeting.

The F & B committee meeting in the summer was canceled by the chair John Fini this may.

No report was given by Bettye Albritton on Nominating Committee and Gayle Yamasaki on Membership.

John Case gave a report form John Bees on the Publications Committee. They have developed the micrograph, "Articulating the Role of the Research Administrator" which will be published in the near future. They have also developed a policy for the sale of the NCURA membership list to qualified vendors that meet specific terms and conditions. This policy will be sent to the membership in the near future. They have also developed formal letters of recognition and appreciation to authors of NCURA publications.

The committee is in he process of developing the following items:

* micrographs for departmental admin., wkshop planning, compliance, indirect costs, unrelated business income and cost accounting standards.

* a monograph for post-award administration

* a library bibliography for the NCURA web site to provide members with a list of various reference materials useful for research administrators.

It was also noted that the NCURA has a new look with the red letterhead and newsletter cover.

Louis Guin noted that the professional development committee is looking into possibly publishing on line or developing a CD Rom. Please contact Louis via E-mail if you are interested

Travel Awards

Terry Manns chaired the Travel Awards committee and thanked the twenty-three members who volunteered to serve on the committee. A six member committee (including the chair) was chosen to review the applications for the national meeting and another six member committee has been chosen to review the applications for the Spring Meeting in Hawaii. Terry thanked John Case, Dennis Meerdink, Ann Pollack, Ray Riznyk, and Carol Sooter for being on the selection committee.

Twelve nominations were received by the committee and the two recipients were Laurie King, CSPP Research & Service Foundation and Joan Redmon, San Diego State University Foundation.

Terry thanked everyone who helped over the last year and asked anyone who was interested in volunteering next year to contact Carol Zuiches.

Web Committee Report

Joyce explained that at the National meeting in November it was recommended that we begin the process of making the Web committee an official committee of the Region. Joyce had asked that the committee chair, Pamela Webb draft the guidelines that could be presented to the membership in order to change the by-laws. Due to her heavy workload Pam was not able to start the process. Joyce recommended that Carol follow up with Pam.

Dan Nordquist did report on the happenings on the regional Web site. It was noted that we had postings for 21 new positions. It was suggested that the listserv may be moved to be managed by Dan. Carol will look into this.

Spring Meeting 1999

It was announced that the Spring meeting in 1999 will be held in Coeur d'Alene, Idaho. The meeting dates are tentatively scheduled for April 18-20, 1999. Mary Nunn clarified that it is not difficult to get there. You should fly into Spokane and there will be shuttle to the hotel for about $25 for a round trip ticket. The hotel rates are tentatively set at around $90 plus tax a night.

New Business

Joyce asked the membership for some ideas for possible sites for the 2000 meeting. Some of the sites suggested were Alaska, Seattle, Reno, Las Vegas and Tahoe. Joyce advised everyone that she would take these suggestions to the Region VII chair for discussion. The region may also post the choices on the web site for a vote.

Mary Nunn presented to the membership an old survey that was done in 1989 on Sponsored Project Offices. She asked the membership if they felt that undertaking such a survey would provide useful information. The majority in attendance agreed that such information would be very useful. The region gave approval for Mary to start the process of designing such a survey. We will be testing it our region and if it proves successful national may survey all regions.

Joyce brought up the issue on liability and the regional hospitality suites. She explained that we were trying a new thing this year by hosting drinks by the pool instead of the hospitality suite. Mo Ghali suggested that we get everyone to sign a waiver to indemnify the regions. Mary Husemoeller explained the problem that arise if someone were to be injured or injure someone else after having a few drinks in a regional hospitality suite. Someone suggested that we don't serve alcohol and have only soft drinks. This is a major issue that the executive committee is currently evaluating.

John Case reminded all attendees to please complete the evaluation forms and turn them in to him as soon as possible so that we can use them to improve all future meetings.

Joyce then called Carol Zuiches up to the podium and passed on the Regional Banner.

There being no further business, it was moved by Neil Maxwell and seconded by Linda Lau to adjourn the business meeting.

Respectfully submitted,

Georgette Sakumoto

Secretary-Treasurer Region VI

Return to Index of Regional Minutes

1997 Fall Business Meeting Minutes

APPROVED MINUTES
NCURA Region VI Business Meeting
November 11, 1997

Call to Order and Introductions

The Region VI business meeting was called to order by Chair Joyce Freedman. There were approximately 60 members of Region VI present.

Approval of Minutes and Treasurer's Report

The minutes of the previous meeting in Tucson, Arizona on May 20, 1997 were posted on the regional web site and printed for those in attendance at this meeting. There were no questions or corrections to the minutes.

Georgette noted that the balance on the Treasurer's report included the estimated revenue from the Spring meeting. Region VII is waiting for two documents to clear before the official transfer will be done. The expenditures did not include the costs for the Helen Carrier workshop held at Cal Tech and the costs for our two travel award winners. There were no questions or comments and Dick Seligman made a motion to approve which was seconded by Patricia Hawk.

Travel Awards

Terry Manns chaired the Travel Awards committee and thanked the twenty-three members who volunteered to serve on the committee. A six member committee (including the chair) was chosen to review the applications for the national meeting and another six member committee has been chosen to review the applications for the Spring Meeting in Hawaii. Terry thanked Kathy Basich, UC Irvine; Alice Martini Doyle, Loyola Marymount University; Michael Fish, Cal Poly San Luis Obispo; and Patti Yano, Western Consortium for Public Health for serving on the committee (one member had to drop out at the last minute).

Thirteen applications were received by the committee and the two recipients were Candice Jessie, Director of Sponsored Programs at Golden Gate University and Julie Guggino, Administrative Assistant in the Grants & Sponsored Research Office at Central Washington University.

Reports from the National Committees

Georgette reported that each Region has now been given their own separate checking accounts with Prudential. This will allow each region to manage their funds independent of the National Office account and can now invest regional funds in short term CD's etc. The regional treasurer's are in the process of meeting with Rob Olcott at Prudential for more information.

The Finance & Budget committee has been looking at fringe benefit plans and leave plans for the National Office staff. Gary Chaffins provided background information on why they were charged with this task. When Natalie Kirkman retired this year, it was noted that some of the benefits provided to the National Office staff may not be consistent with national standards. Therefore the F& B committee was charged with making a comparison and any recommendations for changes.

The F & B committee was also reviewing the proposed 1998 NCURA budget.

Bettye Albritton (Nominating Committee) and Gayle Yamasaki (Membership Committee) were not able to attend this meeting. Joyce noted that the nomination committee had successfully recommended four candidates. Cheryl Lee Howard has been elected as Vice-President and Tommy Coggins was elected as Secretary. Joyce also reminded everyone that her term as Chair and Georgette's term as Secretary/Treasurer would be over after the 1998 Spring meeting. Joyce encouraged everyone to consider running for a regional office.

It was also reported that there was a new member's reception held which was followed by an open invitation to the regional hospitality room. This reception was well attended and the general feeling that it was a success.

Susan Tank Lesser (Publications Committee) introduced John Bees who will be succeeding her on the publication committee. She noted that the Research Management Review has been successful in getting articles but is always in need of more articles. She encouraged our region to submit articles. Other things in the works is the establishment of a bibliography probably on the NCURA home page which would probably be divided into pre- and post-award then provide a listing of topics under each. This is still being discussed and in the process of being established.

Susan thanked everyone for their support and said the experience has been wonderful. She encouraged others in our region to consider helping and doing national committee work.

Luis Guin reported that Chris Hansen will be the new chair of the Professional Development Committee. Don Allen reported that PDC has now added an ERA traveling show for conferences.

Pat Byers requested a clarification on the traveling road show. If we request their services all profits from their workshop will go to the national office. It was suggested that we have enough resources and expertise in our region to provide our own ERA sessions without using the national road show.

New Member Mentor/Buddy Program

Hal Gollos thanked everyone who volunteered to be a buddy at this meeting. He apologized if he missed any new members in his initial contact because he had to request the list of attendees about three weeks before the meeting. If anyone registered late, he was not given their names. Hal introduced all the new members and reported that the program has been well received and will be continued at the regional meeting.

Web Committee Report

Pam Webb introduced Dave Dungan, our regional web master. She reported that everything is running in production mode at this time. We are the only region with an active regional list server and we have found it to be a very effective method of timely communication. We are also going to try to put meeting information up on the web page as soon as possible. Pam requested the membership to keep them up to date on any new addresses or moves the membership may have. They have been having a slight problem deleting names so she asked for everyone's patience.

Pam also noted that ERA is fast becoming a permanent way of doing business. She requested that the region consider making the ERA committee a permanent rather than ad hoc committee. It was noted that this action will require a modification to our regional by-laws. The membership was asked to consider amending the by- laws to include a ERA representative on the RAC committee. A motion by Pat Hawk was seconded by Pat Byers to start this process. Joyce and Georgette will begin the process. We must also consider how to rotate members on and off the committee.

Helen Carrier Seminar at Cal Tech

Dick Seligman introduced Helen to reassure everyone that Helen is still alive and kicking! He provided a report and pictures of the workshop which was held at Cal Tech. They had about sixty-five people attend and he reported that it was a very successful workshop. Both Helen and Dick encouraged everyone to take the time to write up a proposal and submit it.

Spring Meeting 1998

Georgette reported that we have signed a contract with the Kauai Outrigger Beach in Lihue, Kauai. The dates are confirmed from April 19- 21, 1998. The rates will be offered for three days prior and after the conference. The room rate is $110.00 plus taxes for single/double and $136.50 for a room and car deal. Hal will be planning a golf tournament on Saturday and we are checking into various tours. We will be having a luau at the hotel as well. We will keep everyone posted on the status of the meeting on the web site so you can start planning to come to HAWAII!!!!

Elections of Regional Officer and RAC Members 1998

Joyce advised everyone that we will need to elect new regional officers to take over after the spring meeting. We will also need a new RAC member as well. Moheb Ghali has been selected to chair the nominating committee and will be accepting nominations. Please submit any nominations as soon as possible.

New Business

Joyce informed everyone that the 1999 Regional Meeting will be held in Coeur d'Alene, Idaho.

Joyce wanted to revitalize the idea of acknowledging a Regional Outstanding Member. This has been something that was approved by the region but never follow up on. She proposed forming an ad hoc committee to start the process. This was moved by Moheb Ghali and seconded by Chris Hansen. She then asked for volunteers for an ad hoc committee. Samantha Westcott, John Case and Mary Nunn volunteered for the committee.

A new issue that has been discussed by the Executive committee is liability in the hospitality suites at meetings. The Executive committee voted to approve new rules. We must buy all liquor from the respective hotels and we must hire hotel bartenders. Some regions did not agree with this and Joyce believes that it is still up for further discussion.

Joyce acknowledged Pam Webb who will be co-chairing the ERA III workshop which will be held in August, 1998. She also acknowledged Terry Mann for his involvement with the Teleconference Workshop being offered in July.

There being no other new business the meeting was adjourned by Joyce Freedman.

Respectfully submitted,

Georgette Sakumoto
Secretary-Treasurer Region VI

 

Treasurer's Report NCURA REGION VI October 1, 1997
                                                                - February 28, 1998

 

Income Actual Cash Balance as of 9/30/97 $ 27,627.61
                                                                Anticipated Income 1997 Spring Meeting 5,344.00 Interest Earned 10/1/97 - 2/28/98
                                                                472.86 Total Income $ 33,444.47 Expenses 1997
                                                                Helen Carrier Seminar at Cal Tech $ 500.00 Travel Awards National Meeting 1,200.00
                                                                1997 National Hospitality Room Costs 727.45 Total Expenses $ 2,427.45
                                                                Account Balance as of February 28, 1998 $ 31,017.02

Return to Index of Regional Minutes

1997 Spring Business Meeting Minutes

APPROVED MINUTES
NCURA Region VI Business Meeting
May 20, 1997

Call to Order and Introductions

The Region VI business meeting was called to order by Chair Joyce Freedman. There were approximately 70 members of Region VI present.

Approval of Minutes and Treasurer's Report

The minutes of the previous meeting in Washington, D.C. on November 5, 1996 were posted on the regional web site and printed for those in attendance at this meeting. Georgette noted that the balance on the Treasurer's report did not included interest up to the end of February and did not include expenditures for the travel award winners. There were no questions or comments and Dick Seligman made a motion to approve which was seconded by Linda Rutkowski.

Travel Awards

Joyce explained that due to the high number of applications received by the travel award committee she made an executive decision to issue three travel awards to the regional meeting since there was only one issued to national. Joyce introduced Hannah Petzenbaum who was on the selection committee. Hannah introduced Beverly Baker-Ajene from Cal Poly, John Ebenal from Central Washington University and Marni Levy from San Diego State University.

Joyce thanked the committee members for their hard work and announced the appointment of Terry Manns as the Travel Award Chair for the upcoming year.

Reports from the National Committees

Since Gary Chaffins (Finance and Budget) was not able to make the meeting Georgette reported there will be a $10.00 increase per year in our dues over the next three years. (1998 will be $120). Many factors have necessitated this slight increase including the purchase of a server and training of a webmaster for the NCURA home page which will be maintained by home office now. There has also been a significant increase of about 14% in costs for the annual meeting.

The executive committee has also approved a regional services cap of $5.50 per active member for each region. This means that we will be allowed to use the services of the national office for such things as mailings etc. up to that dollar threshold. Once we exceed this limit then our regional budget will be charged for services as requested.

Bettye Albritton (Nominating Committee) and Gayle Yamasaki (Membership Committee) were not able to attend this meeting. Therefore, no reports were given.

Dick Seligman represented Susan Lesser (Publications Committee) and reminded everyone of the useful manuals which have been produced by NCURA which includes the Regulations and Compliance, Pre-Award and numerous monographs to aid Research Administrators. Dick also encouraged our membership to send in their comments or thoughts for the NCURA newsletter.

Don Allen reported for Louis Guin (Professional Development) that this committee held a teleconference conference in January to select John Case as the new faculty member for the Fundamentals Workshop. He will serve for the next three years. At the next meeting in June the committee will be looking at workshops to be taken out to the regional chairs and special conferences to be put on to assist the membership. Strategic planning issues such as alternate modes of communication and how to effectively respond to current changes and topics will also be discussed. The committee will also be looking at NCURA's relationship with other organizations such as SRA.

Results of RAC Elections

Joyce thanked Carol Zuiches for serving on the RAC committee for the last two years and announced that Dick Seligman has been elected to serve on the Regional Advisory Committee for the next two years. Mary Nunn has agreed to continue to serve as an appointed member for two more years.

Web Committee Report

Joyce also announced that she has made an executive decision to continue this regional committee. Dave Dungan and Neil Maxwell provided the membership with a written report from the Web Committee. Dave has agreed to continue as the webmaster for another year. Some of the report highlights:

  • The web site has been updated to a frame-based format.
  • The Spring Meeting program was made available from the preliminary stages to provide as much information to the membership as possible. Hotel and registration information were also provided.
  • Career Page is now being managed by Dan Nordquist who joined the committee in January 1997. In the past six months usage has increased with approximately 20 additional postings.
  • An activity listing was provided on the usage and we have seen a dramatic increase in "hits." We have 300 members who are subscribed.
  • There are currently links to 19 Region VI web sites and anyone who would like to have their sites added just send your URL to the webmaster, Dave Dungan.

The committee recommends its continuance and all members have agreed to continue to serve on the Web Committee. During the upcoming year the committee anticipates developing a mechanism for rotating committee members on and off the Web committee as well as exploring the possibility of making it a permanent committee of Region VI.

Report from Ad Hoc Committee on Professional Development

Hal Gollos chaired this committee and asked Don Allen-University of Washington, John Case-Desert Research Institute and Terry Manns-Cal State Sacramento to serve as advisors.

This ad hoc committee was asked for a recommendation on the issue of whether or not Region VI has a need for a Professional Development Committee (PDC).

The committee concluded that the national NCURA organization provides members with professional development through a number of avenues. In addition to the regional and national meetings the special conference on ERA and the Fundamentals Workshop provides members with many opportunities for development. It was therefore recommended that Regional VI does not have a need for its own Professional Development Committee at this time. The committee did recommend the following:

  1. Reinstate what is called the "Helen Carrier Plan." This plan made available a sum of funds up to $1,000 out of the regional treasury which was to be used for "area meetings." For example if there were some administrators in the Seattle area who wanted some sort of development for a group of them in the geographical Seattle area they would submit a proposal to the regional chair for funding. The funds would be allocated to pay for travel for speakers, renting of meeting room etc. Region VI could put an RFP out in order to stimulate ideas for funding.
  2. At each regional meeting we could have a round table so members who were interested in professional development could get together and discuss things on a smaller scale.
  3. Use the RAC to address professional development needs and make recommendations.

Hal thanked his committee members for their ideas and comments.

Spring Meeting 1998

Georgette reported on the status of the site selection for the 1998 meeting in Hawaii. After the vote at the National meeting she checked on sites in Maui and Kauai. Maui hotels which fit into our group needs and room price ranges were booked solid for April 1998.

We have a tentative agreement with the Kauai Outrigger Beach in Lihue, Kauai. We are currently negotiating with them. The tentative dates are April 19- 21, 1998. We are also making arrangement so that the rates will be offered for three days prior and after the conference. The tentative room rate is $110.00 plus taxes for single/double and 136.50 for a room and car deal. We will keep everyone posted on the status of negotiations on the web site so you can start planning to come to HAWAII!!!!

New Business

Joyce asked the membership for some ideas for possible sites for the 1999 meeting. Some of the sites suggested were Alaska, Aspen, Santa Fe and Keystone. Joyce advised everyone that she would take these suggestions to the Region VII chair for discussion.

John Case reminded all attendees to please complete the evaluation forms and turn them in to him as soon as possible so that we can use them to improve all future meetings.

There being no further business, it was moved by Paula Burkhart and seconded by Jyl Baldwin to adjourn the business meeting.

Respectfully submitted,

Georgette Sakumoto
Secretary-Treasurer Region VI

 

Return to Index of Regional Minutes

1996 Fall Business Meeting Minutes

APPROVED MINUTES
NCURA Region VI Business Meeting
November 5, 1996

Call to Order and Introductions

The region VI business meeting was called to order by Chair Joyce Freedman. Although an exact count was not taken, there were approximately 50 members of Region VI present.

Approval of Minutes and Treasurer's Report

The minutes of the previous meeting in Monterey, CA on April 23, 1996 were done by Pat Alley and presented by Georgette Sakumoto, Secretary-Treasurer. Comments were requested and Pat Byers noted that although we have a large balance of $29,488.36, we need to be aware that the meeting in 1998 in Hawaii may have large up-front costs. Bettye Albritton made a motion to approve the minutes as written and the treasurer's report. Moheb Ghali seconded the motion.

Reports from the National Committees

Gary Chaffins (Finance and Budget) discussed the allocation of National Office Resources. There has been much discussion on the level of service that the National Office should be providing to the regions free of charge. There was a study presented to the regional treasurer's showing the costs over the last three years by region per member. Based on averages, the executive committee adopted a $5.50 per regional member cap on services to be provided by the National Office staff. Any requests for mailings, duplication etc. over this cap will be charged to the regional treasury.

Mo Ghali (Nominations) informed everyone what a great job the nominations committee did in selecting our new Vice-President elect, Mary Husemoller. Bettye Albritton was introduced as the incoming regional representative to this committee.

Hal Gollos (Membership) urged everyone to complete the annual survey mailed out to the membership. This is an important tool used by NCURA. Of 31 new members, 8 requested buddies for the national meeting. He was able to pair everyone with a buddy and the new members breakfast was a huge success. Hal thanked the senior members who volunteered to be mentors. Hal will be coordinating the Second Annual Region VI Golf Tournament in Tucson. He will also try to set up horseback riding for those who are interested. Gayle Yamasaki will be the incoming regional representative to the Membership committee.

Susan Tank-Lesser (Publications) had a summary of upcoming publications available. There were too many to list so if anyone is interested please contact her directly. She noted that Dick Seligman has graciously volunteered to be the new editor. Some of the monographs in the works are on Clinical Trials and Post-Award Administration. One of the micrographs in the works is the Role of the Research Administrator. There is also a new publication on Grant Administration and Proposal Development in the works. Steve Erickson can always use articles for the Management Review so Susan urged people send them in.

Don Allen (Professional Development) will be stepping down from the Fundamentals Workshop faculty and suggested Regina White as a replacement. He reminded everyone to check out the workshop information at the Web site. The new committee was to be meeting that night. The new regional representative to this committee is Louis Guin.

Regional Travel Awards

Joyce Freedman introduced Felicia Harmer Kelley of California State University, Los Angeles who was the regional travel award recipient. Joyce thanked the selection committee for their work and urged everyone to nominate new members for this award.

ERA Committee

Pam Webb acknowledged the ERA committee member, Dave Dungan, Erin Lindsey, Neil Maxwell, Bruce Morgan, and Carol Zuiches for their dedication and hard work. Thanks to this committee, Region VI has its own web page. Pam thanked Dave Dungan who graciously volunteered to be our web master through May 1997.

They monitored our web site hits and happily reported the following usage from April 1996 through October 1996:

Home Page 639
Regional Web Sites 217
Career page 199 since July 1996
Announcements 146 since June 1996
Meeting Info 127
Forms 107
Meeting Minutes 104
List Server Doc 35 since Oct 1996
Bylaws 31
Organization 30

They have instituted a number of new sites like the "Call for Volunteers" and the "Region VI Career Page".

Region VI has also set up the first regional List serve. The committee obtained the E-mail addresses on record from the national office. Pam urged all members who have not been receiving E-mail to please let her know what your E-mail address is. Also new members need to forward their addresses to Pam.

The Web committee is interested in expanding the Web site to support additional professional development for the members in the region. The committee welcomes suggestions on this or other areas of interest from the membership.

1997 Regional Meeting

The 1997 Regional meeting is currently set for April 19-23, 1997 in Tucson, Arizona at the Doubletree Hotel. Joyce had received a few requests to possibly reschedule the meeting due to conflicts with the combined Region 3 & 5 meeting and the fact that these dates are a Jewish holiday. Kathy Delehoy agreed to contact the hotel to see if alternate dates were available. Joyce asked that everyone please check the web site for announcements of any changes.

Old Business

There was no old business to be discussed.

New Business

Georgette asked the membership to consider what island they would prefer to hold our 1998 Regional Meeting on. We took an informal vote and the vote was evenly divided between Kauai and Maui. Georgette will begin looking for possible sites.

The RAC committee asked whether we needed to develop a Regional Professional Development Committee. Cece Manocheri said that she is very interested in becoming involved and asked if there was a list of topics of interests in the region. This may encourage people to volunteer if they have expertise in those areas. This may help to develop new workshop faculty etc.

Mary Nunn asked if the information provided to National office for the directory already provided that information. Pat Hawk said that the directory does have alpha indicators but they were very general. Pat Byers then said that we need more topic orientation and asked if we needed a task force to look into regional professional development. Hal Gollos volunteered to head this task force and Erin Lindsay will translate the data for our web site.

Cece Manocheri asked about the regional grant program. Chris Hansen elaborated that this program was set up for programs on a local level. A written request should be submitted to the Regional Chair for support of a program up to $1,000.

There being no further business, the meeting was adjourned.

Respectfully submitted,


Georgette Sakumoto
Secretary-Treasurer Region VI

Return to Index of Regional Minutes

1996 Spring Business Meeting Minutes

APPROVED MINUTES
NCURA Region VI Business Meeting
April 23, 1996

Call to Order and Introductions

The Region VI business meeting was called to order by Chair Christina Hansen. Although an exact count was not made, approximately 50 members of Region VI were present during the breakfast meeting.

Approval of Minutes and Treasurer's Report

The minutes of the previous meeting in Washington, D. C. (on November 7, 1995) were presented by Patricia Alley, Secretary-Treasurer. Comments were requested. Moheb Ghali made a motion to approve the minutes as written, seconded by Mary Husemoller. The motion was unanimously approved. The Treasurer's report was then presented for March 31, 1996. Mary Husemoller made a motion to approve the report, seconded by Pamela Webb. As of March 31, 1996, the account balance for Region VI was $29,110.54.

Regional Travel Awards

Christina Hansen announced the winners of the regional travel awards: Rachel Khattab, from NASA-AMES University Consortium, and Jonathan Kim, from the University of California, San Diego.

Introduction of New Regional Officers

The new officers and Regional Advisory Committee members for Region VI are Joyce Freedman, Chair; Georgette Sakumoto, Secretary-Treasurer; Gary Chaffins, RAC appointment; and Jennie Amison, RAC appointment. Their terms will begin at the conclusion of the regional meeting in Monterey.

Reports from the National Committees

Ms. Hansen introduced the regional representatives to the national committees: Moheb Ghali (Nominating); Gary Chaffins (Finance & Budget); Harold Gollos (Membership); Donald Allen (Professional Development); and Susan Tank Lesser (Publications). Ms. Hansen, the regional representative to the Executive Committee, reported that the Executive Committee Meeting had taken place on Amelia Island, in Florida, and covered issues of strategic planning and electronic research administration, both of which were described in the newsletter.

Gary Chaffins (Finance & Budget) reported that the audit confirms that NCURA is financially sound and successful. Current topics under discussion include the new hotel site for national meetings and the allocation of resources for the national office by region.

Hal Gollos (Membership) introduced new NCURA members attending this meeting. The Membership Committee has had one conference call, focused on the delivery of information to Historically Black Colleges and Universities (HBCUs)

Donald Allen (Professional Development) reported that Regina White from the University of Vermont had been recommended to become a member of the Fundamentals faculty.

Susan Tank Lesser (Publications) noted that FUNDAMENTALS OF SPONSORED PROJECT ADMINISTRATION (II) is nearly finished, and a volume on biomedical issues is expected in early summer. A new volume on technology transfer is under consideration, and a conflict of interest study is expected in the spring of 1997. Ms. Lesser invited anyone who would like to write for RESEARCH MANAGEMENT REVIEW to contact her directly. Finally, NCURA is soliciting nominations for the position of newsletter editor.

Report on NCURA Region VI Home Page

Pamela Webb summarized the work done by the Region VI Home Page Committee (consisting of Dave Dungan, Erin Lindsay, Neil Maxwell, Bruce Morgan, Pamela Webb, and Carol Zuiches), since the national meeting in November.

Appropriately enough, this has been a "virtual" committee, with all business conducted electronically. Among their other efforts, the committee has brainstormed potential uses and functions that a regional home page could serve and created a prototype for review, which was compared to existing NCURA Regional Home Pages.

After agreeing on a format and design, the committee obtained a commitment for computer resources to support the Region VI Home Page for at least a year, with Dave Dungan (from Stanford) serving as Webmaster during that period. Danny Powell, the NCURA National Home Page Editor, approved the prototype, with guidelines based on the national model.

The committee recommends approval of the existing prototype Region VI Home Page, which would permit it to be linked to the National Home Page. The URL will be: http://www-era.stanford.edu/r6ncura/, with Dave Dungan named as Region VI Home Page Webmaster for the period April 1996 through May 1997. The committee also recommends the creation of an ongoing Region VI Home Page Committee, which would oversee the maintenance and use of the Home Page.

The existing committee, in its present configuration, is willing to serve until the 1997 Regional Meeting. Further, the committee will evaluate opportunities for expansion of the Home Page, and propose future enhancements to the Region VI Chair for review and approval.

Finally, the Region VI Home Page Committee would be asked to monitor the "hits" on the Region VI Home page, and to provide an update on its use at the April 1997 Regional Meeting in Tucson, prior to a recommendation for its continuance. A motion was made by Patricia Byers to approve these recommendations and seconded by Michelle Armstrong; the motion was unanimously approved by the membership.

1997 Regional Meeting

Final dates for the 1997 Regional Meeting have not yet been settled, according to Chair Christina Hansen. The meeting site has, however, been selected: Tucson, Arizona, in a Doubletree hotel. Some special attractions in the Tucson area include Biosphere II, the Arizona-Sonora Desert, Nogales National Forest, Tombstone, Old Tucson, and the St. Xavier Mission, among many other sites of historical and cultural interest.

Old Business

Hal Gollos asked that anyone who is willing to serve as a "buddy" at the National Meeting contact him directly for an assignment with a new NCURA member.

New Business

Richard Seligman voiced the region's appreciation for the splendid work done by Christina Hansen as regional chair over the past two years and by Patricia Alley as secretary-treasurer.

There being no further business, the meeting was adjourned.


Respectfully submitted,

/signed/

Patricia Alley
Secretary-Treasurer
Region VI

Return to Index of Regional Minutes

Treasurer's Report NCURA REGION VI October 31, 1995 - March 31,
                                                                        1996 INCOME Balance as of October 31, 1995 $28,426.77 Interest earned (from 10/31/95-3/31/96)
                                                                        705.01 Registration fees (spring meeting) 3,505.00 Total earned income $32,636.78
                                                                        EXPENSES Travel Awards, spring meeting $ 1,200.00 Expenses, spring meeting 2,326.24
                                                                        Total expenses $ 3,526.24 ACCOUNT BALANCE AS OF MARCH 31, 1996 $29,110.54

Return to Index of Regional Minutes

1995 Fall Business Meeting Minutes & Treasurer's Report

APPROVED MINUTES
NCURA Region VI Business Meeting
November 7, 1995

Call to Order and Introductions

The Region VI business meeting was called to order by Chair Christina Hansen. Although an exact count was not made, it is estimated that between 50-60 members of Region VI were in attendance.

Approval of Minutes and Treasurer's Report

The minutes of the previous meeting in San Diego, California (on April 25, 1995) were presented by Patricia Alley, Secretary-Treasurer. Comments were requested; it was noted that the year on the treasurer's report for April was incorrect. With that correction, a motion to accept the minutes as written was made by Richard Seligman and seconded by Cheryl Tyler. The motion was unanimously approved. The Treasurer's reports for April 25 and November 7 were then presented. As of October 31, 1995, the account balance for Region VI was $28,426.77. A motion to accept the Treasurer's reports was made by Patricia Byers and seconded by Mohab Ghali. The motion was unanimously approved.

National Committee Representatives' Introductions and/or Reports

Ms. Hansen introduced the regional representatives to the five national committees: Patricia Alley (Finance & Budget), Mohab Ghali (Nominating), Harold Gollos (Membership), Susan Tank Lesser (Publications), and Karen Partipilo (Professional Development).

Hal Gollos reported on the work of the Membership Committee, which met in San Francisco in June. It was decided that a letter of inquiry should be sent to those members who had not renewed their membership, in an effort to determine why they had left NCURA. The results are being tabulated and will be reported to the executive committee in February. The Membership Committee has worked on various aspects of the national meeting, including the hospitality area during registration, the new member breakfast, the Monday night dinner groups, and the four $750 travel awards for research administrators from Historically Black Colleges and Universities (HBCUs). It was also proposed that a golf toumament be included as one of the activities during the regional in Monterey this coming April.

Karen Partipilo then reported on activities of the Professional Development Committee. It was decided that the speakers' list should be discontinued because it has largely been supplanted by the road shows. There was also considerable discussion about the research administrators' curriculum developed by David Mears, which the committee decided should be taken as a general guide to topics covered in research administration but not as a prescriptive or mandatory reading list. As far as the Special Conferences are concemed, two topics have been recommended for inclusion at this point: cost accounting and electronic research administration.

Travel Awards Committee Report

Ms. Hansen then introduced the Travel Awards Committee, chaired by Leticia McCart, who then introduced the other members of the committee, Georgette Sakumoto and Joel Searles, who were not present at the meeting. Tami (Sunnie) Foy from California State University at Fullerton and Beth Tjoflat from Claremont Graduate School both received $600 travel awards to the national meeting.

Nominations for Regional Officers

Nominations will shortly be opened for several regional positions, including Chair, Secretary-Treasurer, and the elected member of the Regional Advisory Committee (RAC). The Regional Nominating Committee for this election consisted of John Thurgood, Chair, and members Dan Griffin and Cheryl Tyler.

At this point, the slate includes the following members: Theodore Crovello and Robert Bakke (Regional Advisory Committee); Michelle Armstrong and Georgette Sakumoto (Secretary- Treasurer); and Joyce Freedman and Mohab Ghali (Chair). A letter will be sent to the membership shortly after the national meeting; other nominations may be submitted up to 30 days after the letter announcing the nominations is posted.

Planning for the 1996 Meeting in Monterey

The spring regional meeting will be held in Monterey, California, from April 21-23. Jeff Knorr reports that the conference rate at the hotel will be in effect three days before and after the conference. At this time, we expect to have one full day or two half-day workshop sessions.

New Business

Comments on the NCURA "home page" should be addressed to Ardis Savory. Pamela Webb raised the question of having a regional home page for Region VI. It was moved (and approved unanimously) that Ms. Webb, Erin Lindsay, and Bruce Morgan will report on the feasibility of setting up a regional home page at the spring meeting.

Mary Nunn then raised the question of what the region could do to help new members feel more comfortable at the national and regional meetings. Region II, for instance, has implemented a "buddy system" at the national meeting, so that a new member is automatically paired with a more experienced member of NCURA, who is available to meet with the new member during the national conference. Dawn Goodman seconded the idea that some form of "pairing" during the national meeting would be useful. Hal Gollos, from the Membership Committee, volunteered to receive suggestions at his e-mail address and forward ideas to the Membership committee.

Finally, new members were asked to identify themselves at the end of the meeting. Mo Ghali
reminded the members that wine, beer, and snacks were available in the regional hospitality suite
in Room 588, on Tuesday evening, which all members are welcome to visit.

There being no new business, the meeting was then adjourned.

Respectfully submitted,

/signed/

Patricia Alley
Secretary-Treasurer
Region VI

Return to Index of Regional Minutes

1995 Spring Regional Meeting Minutes & Treasurer's Report

APPROVED MINUTES
NCURA, Region VI
Regional Business Meeting, San Diego
April 25, 1995

Call to Order and Introductions

The Region VI business meeting was called to order by Chair Christina Hansen. Sixty-one people were in attendance. Ms. Hansen then introduced the Regional Advisory Committee, which included: Patricia Alley, Willamette University; Patricia Byers, Santa Clara University; Don Allen, University of Washington; Mary Husemoller, University of Nevada, Reno; Carol Zuiches, Washington State University; Mary Nunn, Oregon State University.

Approval of Minutes and Treasurer's Report
The minutes of the previous meeting in Washington D. C. (on November 7, 1994) were presented by Secretary/Treasurer Patricia Alley. Comments were requested. A motion to accept the minutes as written was made by Mohab Ghali and was seconded by Patricia Byers. The motion was unanimously approved. The Treasurer's report was then presented. As of March 31, 1995, the account balance in the region was $30,012.60.

Standing Committee Reports

At this point, representatives from the standing committees (nominating, membership, and publications) gave their reports. Karen Partipilo from the Professional Development Committee was unavailable at this time.

Nominating Committee - Mohab Ghali reported that the Nominating Committee would meet on June 10 in San Francisco. He asked that comments be forwarded to the committee in time for the meeting.

Membership Committee - Harold Gollos reported on the conference call he had with the Membership Committee, which discussed ways of helping new members to become more actively involved in NCURA on a regional level. It was suggested that initiatives could be implemented on the regional level to ensure that new members will feel welcome and will be given the opportunity to become actively involved in NCURA. For instance, several states have set up statewide grants officer networks. The Membership Committee also decided to conduct a survey of individuals who had let their memberships expire to determine why they did not renew. To increase membership in NCURA, the Committee recommends that NCURA target colleges and universities not currently represented in the organization.

Looking ahead to the annual meeting, the Membership Committee determined what tasks each member would be assigned during the meeting. It was also suggested that a cultural evening be offered in addition to the dinner groups. Entertainment (such as a jazz group) and light food could be offered in addition to the dinner groups. The Committee also suggested expanding the agenda of the meeting to include recreational opportunities such as a golf tournament, softball game, or SK run. Finally, the Membership Committee discussed the possibility of offering two travel awards in the amount of $750 each to Historically Black Colleges and Universities and other minority institutions, so that colleagues from these schools could more easily attend the 37th annual meeting in Washington, D. C. The Membership Committee is scheduled to meet again on June 9, in San Francisco, to discuss these and other questions.

Publications Committee - Cynthia Weiler gave the report from the Publications Committee, her last before retiring from the University of San Diego. According to Chair Milt Cole, the publications of Fundamentals II is expected at "any time." An announcement on the Post- Award volume is also expected in May. The Research Administration outline is in place; it should be completed in June. By summer, the Indirect Cost primer, written by Andy Rudczynski, should also be available. Bioethics is projected to be ready by fall. Fundamentals I and Sub-Contracting are permanently available. The Committee is continually looking for new ideas for the NCURA Newsletter, as well as Research Management Review. Members are encouraged to submit articles for publication. Finally, Ms. Weiler introduced her replacement on the Publications Committee, Susan Tank Lesser, who will complete the remainder of Ms. Weiler's term.


Travel Awards

Ms. Hansen then introduced the winners of the 1995 Travel Awards to the Regional Meeting, Karen Oakes, from California Polytechnic State University in San Luis Obispo, and Margaret Brasch, from California State University, San Bernardino.

Site Selection for 1997 Regional Meeting

The fifth item on the agenda (site selection for the 1997 regional meeting) was postponed until Region VII could joint Region VI for a slide presentation at the end of the meeting. Ms. Hansen asked if the members of Region VI wanted to continue to share the regional meeting time with Region VII; there were no opposing opinions in response. Possible meeting sites in Region VII for the 1997 meeting include Santa Fe, New Mexico; Coeur d'Alene, Idaho; and Jackson Hole, Wyoming. Mary Husemoller and Mary Nunn volunteered to work on a site selection committee for the 1997 meeting. In 1998, the spring meeting will again occur in Hawaii, on a four-year rotation.

Site Selection Committee for 1996 Meeting

Jeff Knorr then introduced the site selection committee for the 1996 meeting, Albert Cuisinot and Barbara Hastings. The Hyatt Regency in Monterey was chosen, among three possibilities (Hyatt Regency, Doubletree, and Monterey Plaza). Its campuslike setting, with a golf course, tennis court, two swimming pools, exercise room, and "Camp Hyatt" for the children of guests offers a wide range of activities for NCURA members and their families, both three days before and after the meeting dates (April 21 -23). The Monterey Bay Aquarium is also close to hand, as is Asilomar State Beach, Pebble Beach, Carmel, and the Carmel Mission, to name only a few local tourist attractions. Ms. Hansen requested volunteers to work on the Program Committee, which will meet during the national meeting in November. Hal Gollos, Cece Manoochehri, Cary Thomas, Birute Vileisis, and Geri Walker volunteered their help.

Other Business

At the end of the meeting, it was announced that Region VII had agreed to meet "in perpetuity" with Region VI, a proclamation that was greeted warmly by Region VI members.

Adjournment

There being no new business, the meeting was adjourned with a slide presentation of the Monterey Bay area, conference site, and local attractions, in preparation for the spring regional meeting in 1996.

Respectfully submitted,

/signed/

Patricia Alley
Secretary-Treasurer
Region VI