Our region is the most successful when we are able to engage with each other through training activities, networking, open forums, and other educational and social opportunities. All of these opportunities converge during our regional meetings that we hold each year. We can all attribute some portion of our success to the mentoring and educational contributions of those who share their time and talents with others. As a volunteer within NCURA Region VI, you contribute to the success of many others in your field as you serve and share. Volunteering is an excellent way to make new connections in the field, gain new knowledge and perspective, and of course, make new friends.

We are currently searching for a new lead for our Volunteer Committee to head up these efforts. A standing Volunteer Committee will be the first line of contact for the Executive Committee when planning events for the national and regional meetings, as well as the initiators of other regional programming. An estimated time commitment to the committee would be 2-3 hours a month including regular conference calls and likely a bit more time as we get closer to meeting dates and events. If you are interested in leading or being on this standing committee, please contact our current regional Chair, Derick Jones.

If you're unable to commit to a standing committee, have no fear! This year has several events and programs planned that will hopefully allow our regional members more opportunity to interact as well as provide additional opportunities to volunteer. The “Year-round Opportunities” link below contains information about these events and the volunteers needed to make them happen.

If you have questions or concerns, don't hesitate to contact any one of us. We're looking forward to working with you!

Posted on behalf of
Region VI Executive Committee

Regional Meeting Opportunities:

Vendor Relations

Annual time commitment: 20-25 hours

Duties:

  • Work collaboratively with Region VI counterparts in obtaining sponsorship from vendors
  • Provide on-site support to vendor sponsors
  • Assist with packaging vendor materials for distribution to meeting attendees

Entertainment Coordinator

Help make the regional meeting be educational AND fun!

Annual time commitment: 15-20 hours

Duties:

  • Arrange entertainment for Tuesday night banquet/dinner
  • Arrange entertainment for other meeting events as requested
  • Gather information about local area events, offerings and sights
  • Coordinate local liaisons/hospitality volunteers

Registration Desk

A great volunteer opportunity – meet and help your fellow members!

Annual time commitment: 2 hours

Duties:

  • Greeting and checking in members from the registration list
  • Giving members their badge
  • Reminding members of activities
  • Answering questions about session times and locations

Photographer

Duties:

  • Social functions
  • Business functions

Room Monitors/Evaluation Coordinators

Annual time commitment: less than an hour per session

Assist speakers and be an attendee at the same time:

  • Hand out evaluation sheets to attendees
  • Coordinate and confirm with the speakers any assistance required.
  • Assist in counting number of attendees
  • Collect evaluations at the end of the session
  • Make sure room is comfortable and there is adequate seating

Local Liaison/Hospitality

Are you an expert of the local area? This is a volunteer opportunity to assist your fellow members. Local Liaisons are asked to attend new member and welcome events and make themselves available in the hospitality suite to answer questions.

Annual time commitment: 5-7 hours

Assist with information regarding:

  • Local transportation
  • Special interest regarding local attractions
  • Shopping, restaurant tips, etc.

If interested in any of these opportunities, please contact Derick Jones at derickjones@labiomed.org.

Year-round Opportunities:

New Member Guide: Colleague Connections

Been around the block a couple of times? This is the perfect opportunity to welcome a new member to Region VI and fill them in on all the great things you've learned through NCURA. We will match you up with a new member in your vicinity and ask that you reach out to that member during their first year of membership.

Annual time commitment: 12-15 hours

Duties:

  • initial contact with new member, including introduction
  • monthly check ins
  • discuss conferences available and check in prior to conferences
  • resource assistance
  • report back to volunteer coordinators at year midpoint and year end on progress

Hot Topic conference call/webcast moderator

Something's going on in the world of research administration and we should talk about it! Help facilitate the discussion by volunteering to moderate the virtual meeting.

Annual time commitment: 5-7 hours

Duties:

  • Collaborate with other identified moderators to create meeting agenda
  • Identify regional/national experts in the subject area
  • Attend the virtual meeting

If interested in any of these opportunities, please contact Derick Jones at derickjones@labiomed.org.

Region VI Volunteer Coordinators:

Selection: The Region VI volunteer coordinator positions are filled by appointment. Two volunteer coordinators should be in place for each election year. Each incoming chair elect selects a volunteer coordinator who will serve as lead coordinator during the chair elect's time as chair. The current chair's appointed volunteer coordinator will take the lead in conducting the year's volunteer activities, and will train the incoming volunteer coordinator so that they may continue with and improve upon established regional volunteer activities.

Duties:

  • Compose the annual volunteer report for submission to the national office, including the compilation of volunteer data;
  • work with regional meeting program committee to identify meeting activities to be supported by volunteers;
  • work with Region VII volunteer coordinator(s) to identify volunteers for the regional meeting, assign volunteer roles, follow up with volunteers to ensure coverage, and thank volunteers for supporting the meeting;
  • engage Region VI members in non-regional meeting volunteer opportunities (e.g., mentor programs, periodic regional conference calls or web conferences for topical discussions, regional publications, etc.);
  • create, circulate for approval and post the annual call for engagement by the Region VII executive committee for posting on the region's web page; and,
  • train and collaborate with incoming volunteer coordinator.

Approximate Time Commitment: 60-100 hours annually. Travel to regional meeting encouraged but not required. If interested, please contact the current volunteer coordinator or regional chair.